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Edit files checked out by another user

Note: You can perform this task only if you have access to the full Version Cue feature set. See Accessing Version Cue features.

If someone is editing a local copy of a master file, Version Cue changes the file’s status to Checked Out or In Use (Acrobat), informs you that the file is already checked out when you try to edit your local project file, and allows you to decide whether or not to continue working with the file.

When finished with the file, both users can save a new version of the file to the Version Cue Server. Version Cue alerts all current users of the file about the presence of a new version in the Version Cue Server and gives them the option of downloading the latest version or continuing their edits.

Use Version Cue Server Administration to assign lock protection to a Version Cue project. Only the first user to edit an available file in a lock-protected project can check in a version of that file to the Version Cue project. For more information, see Create and manage projects in Version Cue Server Administration.

Edit a file checked out by another user

  1. Open the file, and choose one of the following options when the Checked Out By or In Use By (Acrobat) alert appears:
    Discard Changes
    Displays the most recent version of the file from the Version Cue Server and discards your changes to the local project file.

    Continue Editing
    Lets you edit the local project file without overwriting the changes made in another user’s local copy of the same file (Version Cue will prompt each user to save a new version of the file).

  2. If you continue working with the document and make a change to the content, Version Cue displays an alert to remind you that there is the possibility of creating conflicting copies. Choose one of the following:
    No, Close Document
    Closes the file without any alterations.

    Yes, Keep Open
    Keeps the file open so that you can work on the document.

  3. If the project doesn’t have lock protection applied to it, you can save a new version of your edits. Version Cue displays an alert, warning you that conflicting edits will occur if you continue. Choose one of the following:
    Cancel
    Returns you to the open document without checking in a version.

    Check In
    Updates the master file in the Version Cue Server with the new version. (Version Cue displays an alert to the other user to note that a newer version of the file has been created.)

At any point, you can close the document and discard any changes you made.

Update a file with the most recent version

If another user creates a new version of a file that you have open or that is still marked as Checked Out or In Use (Acrobat), Version Cue prompts you to update your document with the latest version when you open it or attempt to make changes to it, or when you bring the document window frontmost in a group of documents.

 When the prompt appears, choose one of the following:
Discard Changes
Updates the document with the most recent version from the Version Cue project. You can continue editing the file after it is updated. You lose any changes you made even if you have already used the Save command to save those changes to the local project file.

Continue Editing
Leaves the document as is. You can continue editing the file without overwriting the changes in the more recent version. Instead, you’re prompted either to save a new version of the file when you close it or to discard your changes.

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