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Create or open a target publication.
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The target publication contains the text and graphics
that appear the same in each merged publication. Make sure your design
can accommodate the records that will merge with it. For example,
if a word exceeds the line of space available to it in the publication,
the word’s tracking will tighten to fit. If a block of
text from a record exceeds the space for it, the text will overflow.
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Select the data source.
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Before selecting your data source in PageMaker, use the
data source program Save As or Export text feature to export your
records to a comma-delimited text file.
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Open the PageMaker Data Merge palette by selecting Window
> Plug-in Palettes > Show Data Merge palette. Choose
Select Data Source from the Data Merge palette menu and select your
comma-delimited text file. All data field names will then appear
in the palette. Text data fields will appear with an uppercase T
icon in the palette, while image data fields will appear with a generic
image icon. Make any changes to the data fields in the data source
program; the changes will appear automatically in the Data Merge
palette.
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Troubleshoot the data fields.
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If only the first field name appears in the Data Merge
palette, your data source file might not be in a comma-delimited
file format. Use the data source program to save or export the file
as a comma-delimited text file.
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If any data fields are missing from the Data Merge palette,
use the program that created the data source to check for blank,
missing, or duplicate field names. Also, make sure you select any
export options the program may use to export field names.
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Sometimes the first record’s values may appear
in the Data Merge palette instead of field names. This can happen
when the field names are not included in the comma-delimited text
file. Use the data source program to save or export the file again,
and make sure you select any options needed to include the field
names in the exported file. If you’re using FileMaker Pro,
you need to make the first record’s values the same as
the field names.
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