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Set up the data field names.
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Determine what fields will appear in your target publication,
and make sure your data source has those fields. For example, our
auto sales spreadsheet includes data fields such as “Year/Make,”
“Model,” and “Base Price.”
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Spreadsheet records must be organized with the data fields
across the first row. If the spreadsheet data is on multiple worksheets,
reorganize it onto one worksheet.
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Records from a database file will use the table field
names as the data field names. To export the field names in FileMaker
Pro, use the existing field names to define the values of the first
record.
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Check the data field names.
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PageMaker is not case-sensitive, so make sure each field
name is unique. For example, if there is a field named “address”
and another named “ADDRESS,” the second instance
of the field name will be ignored, and the entire column of data
will not be included in the merge.
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A blank field name will not appear as a data field in
PageMaker unless it contains a space.
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Field names that begin with the “at”
sign (@) are reserved for fields containing images. If you’re
using Microsoft Excel, type an apostrophe (') before the
at sign, such as '@Photo.
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Set up the records.
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If you’re using a spreadsheet or a text file,
each row or block of text that follows the row of data field names
represents a record (a).
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PageMaker igores blank rows and records (b). Blank fields
within a record can appear as a blank line in the record’s
publication or be removed, depending upon the option you select later
in PageMaker.
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Image data is represented by the filename (c), such as
BillTucker.jpg, or the full path to the file such as c:\Photos\BillTucker.jpg
on Windows, or Mac HD:Photos:BillTucker.jpg or Desktop:Family:dat.gif
on the Mac. Use only the image’s filename if the image
and the PageMaker publication are in the same location, otherwise
use the full path.
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