Breeze Article

Breeze Best Practices For Events

Table of Contents

Creating Your Breeze Content

Breeze Events allows you to use the advanced registration, notification and reporting features with any type of Breeze content. This includes presentations created in Breeze Presenter, courses and curriculums created with Breeze Training and live meetings using either the Breeze Meeting or Seminar Room options. The later scenario is the most common one.

Before you can use the Event Management option, you must create some form of content, a Breeze meeting, seminar room, on-demand presentation or training to associate with the event. Whenever you create content it is important to keep the content name and information as consistent as possible with the event information. Below are some tips on preparing content for an event.

Breeze Meeting

Although you can use Breeze Events with any type of content, online event management tools are most commonly matched with web conferences. For that reason, let's review how you would go about creating a meeting for a large event.

To make an online meeting successful, you must take the time to prepare the content that will be displayed, room and presenters. The information in this section applies to seminar rooms in addition to the Breeze Meeting option.

Meeting Setup

  1. Name the Breeze meeting the same way you intend to name the Breeze event. This will maintain consistency in the experience for the user.
     Selecting default event template.

    Figure 1: Selecting default event template.

  2. Choose Default Event Template from the template options (Image 2). This provides you with a meeting room already designed to support larger meetings. For instance, any template can be customized to make use of pre-event and post-event layouts.
  3. Use VoIP to stream your audio to as many as 2,500 attendees at no additional charge. As an event is a one to many experience, this is often the best way to create a controlled and successful experience.

In-Room Setup

  1. Pre-load all content prior to the actual event. In fact, it should be there prior to training any presenters if you intend to have someone who has not used the product before present live.
  2. Adjust the layouts and pods to meet your particular needs. You are provided with a great template to start with, but you can always customize it.
     Bandwidth setting.

    Figure 2: Bandwidth setting.

  3. Set the meeting room bandwidth to match your audience capability. If you do not know what kind of bandwidth your audience may have, you should choose the a lower bandwidth setting than LAN, such as DSL, so all participants have a consistent experience across all connections
  4. Add an agenda to your Presenter Only area to remind yourself and others in the meeting what is coming and when.
    Numbering your polls to their sequence.

    Figure 3: Numbering your polls to their sequence.

  5. Create all your polls prior to the event itself. This makes the polling session much more seamless. Make sure you number each poll in the sequence you intend to introduce them in the meeting. This makes it much easier to find them when it is time to launch a poll.
  6. Use the lobby to keep your audience engaged in the meeting prior to the actual presentation. This can be done with self-running presentations through Presenter, SWF games or even the simple use of chat.
    End Meeting prompt to save landing page for attendees.

    Figure 4: End Meeting prompt to save landing page for attendees.

  7. If you would like to have your attendees automatically visit a web-page once the meeting has ended, go to the “Meeting” menu and select “End Meeting” (Image 4). This will launch a prompt where you can enter a URL where all attendees will visit at the end of your meeting, hit “Save Message” to complete this step.

Breeze Presentations, Courses & Curriculums

Other forms of Breeze content require attention in the production of the content and the outline of the courses. With the exception of curriculums that can include the participation in a Breeze meeting, all other forms of content are on-demand and do not require live interaction preparation. Because of this, less time is needed for preparation. However, there are some tips you should always remember when creating an event around Breeze content.

  1. As with Breeze meetings, you should always attempt to name your presentations and courses consistently with the event name.
  2. Using the Content library, Breeze users can define whether anyone can view a presentation or whether only defined users can. When you want to validate whether an unknown user can view your content, set the event to “approval required” and the presentation to “allow public viewing”. This ensures that a person can register and quickly view the presentation once you have approved them.