How to convert XLSX to PDF.

A man in an office uses his computer to convert XLSX to PDF.

Want to make your spreadsheets more shareable without worrying about formatting issues? Learn how to convert Microsoft Excel XLSX files to PDFs.

Excel spreadsheets aren’t always the most sharable files, and it’s not uncommon for formatting issues to appear when sending XLSX files to your colleagues. If you want to share an XLSX spreadsheet without worrying about formatting problems, convert it to a PDF.

What is an XLSX file, and how do I open it?

Developed in 2007 as part of the Office Open XML standard, XLSX is a file extension used for spreadsheets in Microsoft Excel.

Before the creation of the XLSX extension, all Excel files were saved in XLS format by default, which was only compatible with Microsoft Office software. The XLSX extension made it possible to open Excel spreadsheets using almost any software.

Today, XLSX is the default file extension for all Excel spreadsheets.

If you’re wondering how to open XLSX files, you can easily do it with Microsoft Office 2007 or later.

If you want to store, open, and edit all your XLSX files in the cloud, you can upload the file via Excel Online or Google Sheets. You can also download the Office Editing for Docs, Sheets, and Slides Chrome extension to upload any XLSX file directly from your local hard drive to Google Drive.

How to convert XLSX to PDF using Excel for Windows.

To convert XLSX to PDF using Excel on your Windows computer, you will need to:

  1. Open Excel and select the Excel spreadsheet you want to convert to PDF.
  2. Click the File menu at the top-left corner.
  3. Click Export and select Create PDF/XPS.
  4. Click the Options button. This will allow you to adjust the settings for the PDF file you will create.
  5. Choose your PDF options and click OK.
  6. Name the file and click Publish. After this, the new PDF will open automatically for you to review.

How to convert XLSX to PDF using Excel for Mac.

To convert XLSX to PDF using Excel on your Mac computer, you will need to:

  1. Open Excel and select the Excel spreadsheet you want to convert to PDF.
  2. Click the File menu in the upper-left corner.
  3. Click Save As or press Command+Shift+S to open this option.
  4. Click the Format or File Format menu and select PDF.
  5. Select what gets included in the PDF. At the bottom window, you can select Workbook or convert the entire Workbook, Sheet, or Selection.
  6. Click Save or Export.

How to convert XLSX to PDF using Google Drive.

If you want to convert XLSX to PDF but don’t have Excel, you can still do that using Google Drive:

  1. Go to Google Drive.
  2. Click the button labeled “+ New” in the upper-left corner of your Google Drive.
  3. Click the option labeled “File upload.” Your computer’s file browser will open.
  4. Select your Excel spreadsheet and click Open, which will upload the spreadsheet to Google Drive.
  5. Click the Excel spreadsheet in your Google Drive to open it.
  6. Click the File menu and select Download.
  7. Click the option labeled “PDF document (.pdf).” You will then see a preview of your PDF in the Google Sheets printing window.
  8. Adjust the PDF’s layout if necessary. You can change the formatting and the headers and footers and add or delete page breaks.
  9. Click the blue Export button at the top right. You will then be able to save your new PDF to your computer.

How to convert an XLSX file to PDF online using Adobe Acrobat.

If you don’t have a spreadsheet editor on your device — or just want an easier way to complete the process — you can also convert XLSX to PDF online right from your web browser using an online PDF editor like Adobe Acrobat online services.

To convert your XLSX file to PDF online, visit the converter website and follow these easy steps:

  • Click the “Select a file” option.
  • Upload the XLSX file you want to convert.
  • Let the software do its magic.
  • Download the converted PDF.

Once you download the new file, you’re ready to share your new PDF spreadsheet with anyone — no formatting issues guaranteed.

Benefits of converting XLSX to PDF.

There are two main benefits to converting your spreadsheets to PDFs. The first and most popular reason to convert XLSX to PDF is shareability.

More resources to work with your PDFs.

Now that you know how to convert XLSX to PDF, here are additional ways to work with your PDFs and Excel files:

Discover what more you can do with Acrobat online services to simplify converting and managing your PDF files.