Introduction
[Angelo Montilla]: Sharing and collaborating on projects doesn't have to involve endless email threads with back-and-forth file versions that cause confusion.
Enhanced collaboration in Acrobat PDF Spaces makes the process much more seamless.
Hi everyone!
My name is Angelo Montilla.
In this tutorial, learn how PDF Spaces in Adobe Acrobat help teams share files, contribute insights, and use AI to summarize and combine content all in one place.
Let's dive in and learn more about how to collaborate in PDF Spaces.
In this example, let's imagine I'm a Senior Marketing Analyst and I want to share consumer market research and collaborate with another team member in a PDF Space.
I've already created a Space with a report on consumer trends, as well as another PDF document that focuses on market signals and strategic implications.
I'll start by adding a text prompt to create a social media strategy for Q3 2025 based on the attached documents.
From the Choose an AI Assistant dropdown, I'll select the Analyst Assistant, which is a critical thinker and offers fresh ideas.
You can see that when I updated the AI Assistant, it also updates the insights in the PDF Space.
Next, I can click on the Arrow icon to submit the prompt and the AI Assistant does an incredible job hitting on all the key points for my strategic plan.
Now that I've generated the details for the social media strategy, I can share the insights with the strategy director
Work together with your team
who will also be contributing to the Space.
First, I'll click the Share button located in the top right corner of the screen.
Next, I can add the names or emails to invite people to the project.
I'll click in the field and add the email of the strategy director, and I'll also include a short message.
I'll also ensure that Access is set to Contributor, so that the strategy director can add files and comments to the project.
I'm now ready to share this Space, so I'll click Send to invite the strategy director.
Switching to the recipient's perspective, the strategy director receives an email invitation with the link to the Space, and can now open it in Acrobat on the web to start collaborating.
The collaborator can see the original content as well as the summary about the Space.
The recipient also has access to the same PDF documents that I uploaded, which you can see on the left-hand side of the screen - the 2025 Consumer Trends overview, as well as the Market Signals & Strategic Links.
The team member can scroll down and click the Upload file button within the Space, and add a PDF called Q3 2025 Social Strategy Considerations.
Once the file has been uploaded and insights have been generated, the collaborator adds a text prompt to summarize the key strategic considerations outlined in the document and generates the summary.
Collaborators - in this case, the strategy director - can also save the summary as a note for other team members in the Space to view.
To do this, scroll to the bottom of the page and click the Save to Notes icon.
That will save the generated content as a note, which you can find by clicking the Notes icon in the left menu to open the Notes panel.
In this example, the strategy director also updates the title of the note for clarity, so it's easier to access later on.
See updates at a glance
Switching back to my perspective, I can see visual indicators that the strategy director worked in the Space.
For example, there's a notification in the Notes section and if I click on it, I could see the new insights.
If I go back and click the Files icon, I can also see a notification next to the source document that was added to the Space.
Here is the PDF file the strategy director added alongside the original two documents I imported to the project.
Now that I have all of the content gathered here in one Space, I can draft a consolidated report that combines market research findings and strategic considerations.
I'll add my prompt and click the Arrow icon to generate one last summary.
Once the report finishes generating, I can once again add it as a note, so it's simple to find in the Notes panel for other team members.
Again, I'd like to update the title of the note so the strategy director can find it easily in the Space.
I'll click the note and change the title to Final Summary.
Jumping back to the strategy director's view, the collaborator also receives a visual indicator that there's a new note in the Space.
It even displays the profile image of the person that created the note.
You now know how to utilize the tools within PDF Spaces in Acrobat to bring teams together and make collaborating on projects much more cohesive.
Try using PDF Spaces in your own workflow to streamline reviews and turn individual documents into clear, actionable insights.
My name is Angelo Montilla, and I'll see you next time.
