Preserve formatting when you convert Excel to PDF.
Explore the different ways to convert your Excel workbook to a PDF and preserve formatting.
Excel spreadsheets are an intuitive way to display and share data. But if your formatting is off, it can be hard for other people to read — and it’s not unusual for this to happen when you export workbooks as PDFs. Keep your margins in place like a pro with these tips on how to preserve formatting when converting Excel to PDF.
Use a PDF tool to convert Excel sheets.
If you want to preserve your Excel spreadsheet’s margins, text, and more, the best place to start is with a PDF tool like Adobe Acrobat online services. Open from any web browser and simply follow the steps below:
- Click Select A File and drag and drop your Excel sheet, or select the file and upload.
- Watch as Acrobat online services convert your Excel sheet to PDF automatically.
- Download the converted file as a PDF.
All of your formatting translates over perfectly in just a few seconds. You can also preserve Excel workbook formatting with Acrobat DC on your desktop, laptop, or mobile device.
Change advanced settings in Excel.
If you don’t have access to a PDF tool, you can download your workbook as a PDF directly from Excel. Avoid cut-off text or shifted margins, by adjusting adjust some of the advanced settings like:
- Page and sheet margins
- Print tiles and print area
Once you’re happy with the formatting, go to File then select Save As and choose the PDF option.