Create a custom save the date flyer.
Learn these easy steps for building your save the date template.
Think of a “save the date” as a pre-invitation invitation. It’s a heads-up to all your prospective attendees that you’ll soon be celebrating a major event and want them there. Save the dates are popularly used for weddings — you can also use them for any big event you’re planning where you anticipate a large group of attendees.
Tips for saving the date.
Who: Send your save the dates to everybody on your final guest list. It’s a good rule of thumb to expect about 75–85 percent of invited guests to attend your event. So if your save the date list seems too long, remember that not everybody will come. Also, be clear on whether the person receiving the save the date flyer gets a plus one, or whether their whole family is invited or just them. Save the dates can help clear up any attendance confusion early on.
What: Your save the date flyer should reflect the overall theme and aesthetic of your event. Typically, your more formal invitations, thank you cards, and party decor will match the fonts, colors, and themes in your save the date flyer template. Make sure it also includes essential information, like the date (of course), the location, and the event URL.
When: You should send save the date flyers around six to eight months before your event — or as soon as you’ve set the event date — so people have the chance to block that date off well in advance and make their plans. If anyone already knows they won’t be available, that information helps you get a better picture of your guest list.
How: It’s typical to mail save the dates, but you can also email a digital save the date event flyer, if you prefer.