How to handle internal HR job application forms.

Internal job applications can come with considerations. Find out how to best manage these HR internal job application forms.

There are many reasons to fill open job positions internally. Internal hires boost employee retention, get positions filled faster, and save money in hiring costs. But it’s most important that you manage the process correctly.

A mismanaged internal job application could alienate a valuable employee and even cause them to leave your company. Here are some good tips for an HR staff about how to handle internal job application forms.

Set clear requirements.

The internal application management process begins before you get a single application. Make sure you clearly communicate all job requirements to avoid your employees applying for positions that they don’t fit.

Inform the supervisor.

When you receive an internal job application form, first inform the applicant’s direct supervisor. This can help them prepare for a potential new opening in their team. It also boosts transparency within your organization.

Be aware that some employees are hesitant to let their supervisors know that they’re applying for a transfer out of fear of repercussions. Make sure you have clear policies on internal transfers and encourage open communication within your staff.

Communicate any decisions promptly.

No employee wants to think you ignored their application. It’s best to let both the successful and unsuccessful internal applicants know about the final decision before informing any external ones. Clearly explain how you reached the hiring decision to reduce the possibility of fostering tension within your company.

Go digital with your hiring process.

Digital documents and e-signatures can help you avoid most of the described pitfalls. Adobe Sign allows you to quickly share hiring requirements, tag and track every application, and tell your employees whether they were successful in a timely manner. Finally, e-signatures offer a quick way to get the final seal of approval on any hiring documents.

Discover other ways Sign can help hiring processes and more.