Protect your business and staff with an employee handbook acknowledgment.

Discover how a signed employee handbook acknowledgment form can shield you from legal liability and ensure a safe work environment for everyone.      

A person sitting at their desk developing an employee handbook for their business

Every company policy, all in one place.

 

An employee handbook may not be juicy reading material, but it’s very important that every employee receives and reads a document that lists all the company policies they’re expected to abide by. From dress codes and PTO processes to sexual harassment rules, putting these regulations in writing up front — even the ones that seem like no-brainers — ensures that everybody on your team has advance notice of what’s expected of them starting on day one.

       

From a legal standpoint, it’s important to be able to prove that your employees have access to and have read the contents of the employee handbook. The best way to accomplish this is with an employee handbook acknowledgment.

Example of an employee handbook being displayed in Adobe Sign

More about employee handbook acknowledgments. 

 

An employee handbook acknowledgment is a document sent to each new employee along with their copy of the employee handbook. It’s a simple acknowledgment of receipt of the handbook, signifying that employees have the handbook in their possession, have read it, and are aware of who to contact if they have any questions. Once this document has been returned with the employee’s signature, human resources should keep a copy in the employee’s personnel file.

       

This may feel like tedious paperwork, but it can be extremely helpful to have written proof from each employee that they understand the nature of their employment relationship with your company. In the event that you need to terminate an employee for violating company policies and they sue for wrongful termination, a signed acknowledgment of receipt of employee handbook with the employee’s name on it will make it difficult for them to claim in court that you didn’t inform them about the company’s rules. 

Using Adobe Sign to have employees acknowledge their receipt of an employee handbook

How Adobe Sign can help you create an employee handbook acknowledgment.

 

Adobe Sign comes equipped with a number of useful tools to help you quickly and easily draft an employee handbook acknowledgment and get it signed.

 

 

Bulk send


You can easily email a document to multiple recipients straight from the app, making it easy to send out acknowledgment forms to several new hires at once.

     

  

E-signatures


Recipients can review the document and add their own e-signature, even if they don’t have Sign. This will automatically track a signature date so you have a record of exactly when the employees received their handbook.

 

       

Signature tracking


You’ll receive a notification each time a document is signed, so you can keep track of who has completed their acknowledgment and who needs a follow-up.

       

Each of these tools will make it a breeze to reissue acknowledgments in case large revisions are made to the handbook — you’ll want to ensure every employee confirms their receipt of the revised information that supersedes the old company policies.

       

Whether your employee handbook is two pages or two hundred, having your employees sign a formal acknowledgment that they received it will save you and your human resources department plenty of headaches in the long term.

       

Explore how Sign can enhance your small business   

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