The benefits of digitizing your systems of agreement.
A system of agreement is the process a company uses to prepare, sign, enact, and manage contracts and other written agreements. As more businesses adopt hybrid workplace models, it’s become common for employees to spend some of their week working in the office and some time at home working remotely. As a result, it’s crucial that your business digitizes important processes so employees tasked with preparing contracts aren’t constrained by the need to access physical documents stored in a single location.
The ongoing digital transformation has affected customer relationships as well. Virtual meetings mean you’re less likely to have a face-to-face interaction with a client, so you need to be sure they can sign the necessary paperwork and agreements online.
It’s also just good common sense to convert your paper records to digital data as a backup, so they’re preserved for business record keeping, regulatory purposes, or in the event of a natural disaster or any physical damage.
What is document management and digitization?
Digitization and document management are paperless systems that use digital files to open up a new world of opportunities for automation and other time-saving procedures, like digital signatures for documents that need to move through the approval chain quickly.
What is the best way to digitize documents?
Once you’ve created a system of digitization with support for electronic or digital signatures, you’ll have a system ready for you to manage, which is easy to do with Adobe tools. Working with Adobe’s online storage or your online storage system of choice, organizing documents with Adobe Document Cloud gives you secure oversight and management of all of your business’s important documents.
If your office space is full of file cabinets packed with important documents, digitizing everything may be too big of a job to go about on your own. In that case, a document digitization service might be better equipped to handle all the scanning and data entry necessary to bring your information online. However you digitize your documents, the benefits are well worth the effort.