When to use a termination of lease letter.
The lease itself often dictates when a written notice of termination is needed. Both landlords and tenants need to give the other party a notice period before the new move-out date, and the number of days in that period should depend on the specifics of the lease. A 30-day notice is typically required for month-to-month leases, while a 90-day notice is more common for longer leases.
Different kinds of lease termination letters.
Termination of lease letter
Termination of tenancy letter
Mutual lease termination agreement
If a tenant experiences unexpected changes, such as a new job, divorce, or loss of income, the landlord and tenant can mutually agree to end the lease. Every situation is different, so if you’re a renter, be sure to understand the lease terms before submitting a lease termination letter.
How to write a lease termination letter.
Landlords can follow this checklist to craft a complete lease termination letter:
- Your name and contact information, including phone number
- Name of tenants and their contact information
- Today’s date
- Reason for lease termination
- Lease start date and end date
- Move-out process instructions
- Copy of the move-out checklist
- Request for the tenant’s new address or forwarding address
- Request for a date and time of walk-through property inspection
A tenant who wants to terminate the lease early can write a letter containing much of the same information, along with an acknowledgment that they may owe a penalty for early termination.
As you draft your letter, keep the wording respectful, and use clear formatting to highlight the lease termination date. Keep a copy of the lease agreement and the termination letter on file for your records, and provide an extra copy to the other party for theirs.
After the walk-through inspection is completed and the property is determined to be in good condition, you can use the forwarding address to return the tenant’s security deposit.
Go digital with your documents.
You can manage your lease termination letters or termination agreements digitally with Adobe Acrobat Pro. With digital documents, you don’t need to print and mail the letter. Instead, track and update lease agreements digitally or send them as PDFs via email. While lease termination letters don’t usually require a signature, the e-sign feature in Acrobat Pro can let your future tenants more easily sign a new lease digitally.
Landlords and property managers can create lease termination letter templates or lease agreement templates to keep on hand. Save time and easily edit the document whenever you need it.