What is purchase order software?

How to make purchase orders a business best practice.

A purchase order, or PO, is a legal document that buyers send to suppliers. It outlines the terms of the transaction — types, amounts, and prices for products and services rendered. POs help buyers track what they’ve purchased, provide clear instructions to vendors, and secure a paper trail if anything goes wrong. They’re also legally binding: Once you issue a PO to your supplier, you must pay them. POs also enable buyers to purchase items on credit, which is especially helpful if you're growing your business.

Since, as a buyer, you’re responsible for drafting the PO, you’ll want to use a reliable PO software for a smooth transaction process.

The benefits of PO software.

Although purchase orders might feel like excessive paperwork, using POs is a business best practice, especially as your business grows. As purchasing demands become more complex, POs help you track order numbers and payments. Here’s how PO software can work for your business:

• Automates the PO process: Instead of creating, processing, and tracking every document for every business transaction, PO software digitizes the process and enables you to develop PO templates with your company’s logo, legal terms, and order items for each vendor. It also centralizes your paperwork for a virtual audit trail, removing the need for you to track down files for every purchase.
• Helps you plan ahead: Set up recurring POs for one less item to think about as you keep your business running. This secures regular supply and enables you to maintain a consistent budget.
• Facilitates seamless budgeting: As you keep your POs and associated paperwork centralized and updated, your business will have an accurate picture of average monthly expenses and trends. This full picture sets up easier, more accurate budgeting that helps your business grow and thrive.

Find your PO software.

Acrobat Sign makes it simple to create, save, and share POs all in one digital place. Explore how Sign can help you take your business to the next level.