How to write work instructions with editable examples.

What is a work instruction?

Once you understand what a work instruction is, it’s easy to learn how to write instructions that will improve employee performance.

A work instruction is a written document, often containing instructions in the form of visuals too, that contains detailed or simplified steps on how to execute a task or perform an action. For example, in a factory, there might be a simple set of instructions on how to safely shut down a machine. In an office environment, there might be a set of instructions on how to effectively use the photocopier. Whether the instructions are pages long, or a simple page of images with barely any text, they help employees get processes done safely and correctly.

You can learn how to write instructions best by looking for examples on the topic that applies to you. Get inspiration by browsing instructional templates on Adobe Express and use a template to start building your step-by-step guides.

Take a look at these Instructional Templates from Adobe Express.

What is a procedure and what’s the difference between procedures and work instructions?

Work instructions are not procedures, even though people often get them confused and use the terms interchangeably. If you’re wondering “what is a procedure and how is it different?”, then it’s important to understand the context. A procedure describes a process, like a management process, or it might describe a standard operational procedure, for example, on how a business should perform to achieve its goals. These are detailed informational aids that are different from work instructions. Often, work instructions will focus on a very particular task.

Find templates for simple instructions on Adobe Express. Explore varieties of step-by-step instructions mapped as flow charts and simple 1, 2, 3 steps.

Try these Simple Instructions Templates from Adobe Express:

Editable work instruction poster examples.

Instruction posters are an excellent way to show people step by step instructions when they need them most. Often, instructions are most easy to follow in the space whether they apply, and so a poster with a few outlined steps can be the perfect aid for your employees.

Explore instruction poster templates from Adobe Express. Each template is easily editable to add your step-by-step instructions and powerful visuals.

Create your step-by-step guide using these Instruction Poster templates from Adobe Express: