6 steps to a more flexible procurement process.
Procurement is how businesses acquire goods for production and sale, and a well-organized process keeps the goods and services flowing. Learn how to streamline your sourcing with digital document processes.
The quick guide to procurement partnerships.
- Procurement partnerships are one of the best ways to improve financial efficiency within a business.
- The foundation of procurement is a thoughtful and streamlined process, from services procurement to purchasing decision.
- Procurement vs. purchasing? Procurement is the whole process; purchasing goods is one of the steps.
The direct purchases of goods and machinery for your products.
These are items that assist in day-to-day functioning of your business, but are not part of the product you make. Office supplies are an example.
Services include staffing, software leases, and other services that are essential to your business.
Efficient procurement with unstable supply chains.
Regardless of what kinds of products you make, from simple to complex, inefficiency and bloat can create unnecessary obstacles, making it difficult to create a procurement process flow. A poor procurement flow means goods and services aren’t arriving on time, and that interferes with customer happiness. On top of this, as supply chains become more difficult to manage and predict, understanding and managing procurement is necessary regardless of your business size.
But with the right application of skills and knowledge around procurement, you’ll be able to improve your business, forge new relationships, and leave every customer better off than when you found them. Here’s how you start.
Whether you’re cataloging transactions or itemizing preferred vendors, a document workflow that supports your objectives is key.
Adobe Acrobat Pro and Acrobat Sign integrates with the top procurement software and CLM (contract lifecycle management) tools as well as CRM (customer relationship management) apps to ensure that you have a clean workflow from start to finish. For everyday document tasks, like conversion and scanning, Acrobat has the flexibility to convert from Microsoft Office formats, PNGs, JPGs, and other images to PDF.
Are procured goods arriving when they need to and at the best price, and are you using them in a timely manner? Are there wastages or stoppages along the way?
Keeping an eye on the final product your business produces will give you a strong sense of how procurement is fitting in. If there is a sudden change in quality of product or the procurement cycle time, ask yourself — is it because of a change in the procurement process?
Keeping your finger on the pulse of the people who work with the items you procure can be an excellent measure of how well the process is functioning. Listen closely to complaints about materials and processes — they offer insight into where things can improve.
Responsible for selecting vendors and creating purchasing orders.
Often similar to the buyer, this role negotiates and communicates with different vendors directly, and serves as a buyer’s agent in many transactions.
Manages and leads the purchasing or procurement division of a business, focused on high-level decisions and leadership.
Tracks spending activity, and ensures that everyone is fulfilling their respective ends of contracts and analyzes the whole of the process for inefficiency and waste.
A better procurement process with Adobe tools.
No matter where you work in procurement, signatures will become a part of the process. Begin the contract lifecycle in Adobe Acrobat Sign to view, send, manage, and track agreements and procurement activities in a secure location. For those just starting to learn the process, you’ll also get access to a massive template library, a comprehensive collection of tutorials, and hundreds of ways to improve your overall efficiency. Learn more about how Adobe Sign can level up your procurement.