Get funded with a smart nonprofit grant proposal template.

With how much information goes into grant proposals, a nonprofit grant proposal template that’s reusable can help you get an extra leg up.

A grant proposal can take a lot of time to write. It includes details about your project, outlines why it deserves funding, and often lists its budget requirements too. A lot goes into grant proposals, and a template can get you started. Here’s how to make and use a professional-looking grant proposal template for your next application.

What to include in a nonprofit grant proposal.

Whether this is your first or hundredth nonprofit funding application, you’ll need to get some details in order. First, start with these sections:

1. Cover letter
2. Executive summary
3. Statement of need
4. Objective
5. Strategy
6. Plan of evaluation
7. Budget

Then, review the funding application. Match the requirements on the application with your template and adjust sections as needed. For example, the application may call for a mission statement or organizational background.

Once your outline is complete, you can start filling in each section individually. As you go, remember that the purpose of your grant proposal template is to show potential funders that you know exactly what you’d do with the funding.

Checklist for a grant proposal budget template.

When it comes to securing funding for your nonprofit organization, a well-crafted grant proposal is important. When you use a comprehensive grant proposal template, you can streamline the process and increase your chances of success.

Consider these key items to include in a grant proposal budget template:

• Personnel expenses. Calculate salaries, wages, and benefits for project staff or key personnel involved in the proposed project. Consider outlining the number of personnel, their roles, and the estimated costs.
• Project materials and supplies. Consider the necessary materials, supplies, and equipment you will need to carry out the project successfully. Try to be specific about the quantities, unit costs, and total expenses you will require.
• Program development and implementation. Allocate funds for program development and implementation activities, such as research, training, workshops, and outreach activities. Outline the estimated costs for each of these components.
• Overhead and administrative costs. Consider the administrative expenses of running your nonprofit organization, such as office rent, utilities, insurance, and general operational costs. Indicate the percentage or specific amount allocated to overhead expenses.
• Outreach and marketing. Include expenses related to promoting the project and raising awareness about your nonprofit organization. This can cover advertising, public relations, website development, and other marketing efforts.
• Contingency fund. Set aside a portion of the budget for unforeseen expenses or emergencies that may arise during the project implementation. Having a contingency fund demonstrates preparedness and responsible financial management.

Steps to avoid grant proposal mistakes.

Grant proposal mistakes can cost you funding. So, double-check every detail and make sure you’ve included every piece of information the grant application requests. Follow this list to check for mistakes when writing a grant proposal:

1. Be sure to secure your PDF file. This way, unauthorized people can’t view private proposal details.
2. Have a team member proofread your proposal. This can help you catch mistakes and fix them before you submit the application.
3. Collect the electronic signatures you need. If other people have to review your proposal or you want to include their recommendations, make sure to collect their signatures.
4. Convert proposal documents into PDFs (or the file format outlined in the application requirements).

How extensive should a grant proposal be?

A grant proposal template should keep a balance between being comprehensive and staying concise.

While it should include sufficient details to outline the project goals, objectives, and activities, it should also be succinct and easy to digest. Try to focus on providing a clear overview of the project’s importance and meaning, as well as the outcomes you anticipate and the impact it will have on the community.

Best practices for your nonprofit grant proposal template.

Below are some of the best practices for when you’re writing and editing your nonprofit grant proposal template:

• Customize your template for each funder. Tailor your grant proposal template to match each funding opportunity's specific requirements and preferences. Emphasize how your project aligns with the funder’s mission and priorities.
• Maintain consistency. Keep the formatting, style, and tone consistent throughout the proposal. Use headings, subheadings, and bullet points to enhance readability and make key information easily accessible.
• Convert to PDF. Convert your grant proposal template to PDF first to ensure compatibility across devices and other operating systems. This allows for easy sharing and printing while preserving the document’s original formatting.
• Include supporting documents. Don’t forget to attach other relevant supporting documents, such as financial statements, letters of support and recommendation, or project timelines, to provide additional credibility and context to your proposal.
• Review and update your template regularly. Periodically review and update your grant proposal template to reflect any changes in your organization, programs, or goals. Keeping it up to date will save you time and ensure the information you provide is accurate.

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