How to convert Keynote to PDF.

A woman in an office converts a Keynote presentation to PDF.

Wondering how to convert Keynote to PDF but not sure how to get started? Want to share your Keynote presentation without worrying about formatting or compatibility issues? Learn how to convert a Keynote to PDF in a few easy steps.

Keynote is great for creating stunning presentations on your Mac, but it’s not always great for sharing files. Many devices can’t open “.key” files. And even when they can, formatting can be an issue. Read on to learn how to convert your Keynote files to PDF to maintain the formatting and make them viewable on almost any device.

Will formatting be retained when I convert Keynote to PDF?

You can directly convert Keynote files to PDFs without needing to worry about any changes or adverse effects on the original file quality or formatting.

Will each slide be a PDF page when I convert Keynote to PDF?

Converting Keynote to PDF is simple, easy, and quick. When you convert your files, each slide will appear on its own page of the PDF — in the same order as they appear in the Keynote presentation. You can also include comments in the PDF by selecting the Include comments checkbox.

Convert Keynote to PDF files using a Mac.

Made for Apple products, the easiest way to convert Keynote to PDF — and save it — is directly on your Mac. Simply open the Keynote presentation and follow these steps:

  1. Open the File menu on the top toolbar.
  2. Click Export To and choose PDF.
  3. Click Next.
  4. Enter a name for the converted file and choose a location on your device where you want to save it.
  5. Rename and export your Keynote presentation.

Your Keynote file will be resaved as a PDF, making it instantly shareable with just about any device without worrying about formatting issues.

You can also follow these steps by logging into your iCloud account from another Apple device, like an iPad or iPhone.

Convert Keynote to PDF files using a PC with iCloud.

Since you can’t open Keynote on a PC, you’ll need to log into your iCloud account using the web browser on your PC. From there, you can enter your iWork dashboard, which will give you access to all your Keynote presentations.

To convert your Keynote to PDF, open and resave your presentation as a PDF, following the same steps as shown above. Just make sure you have an iCloud login and that the Keynote has been synced with your account.

If you need to edit the Keynote on a PC, you can convert the presentation to a PPT file using your iCloud account and work on it using the PC-friendly PowerPoint. You can then convert your PPT to PDF using an online PDF converter like Adobe Acrobat online services.

After you convert Key files to PDFs, reduce their size.

You can reduce the size of the PDF file by following these steps:

  1. Visit Acrobat online services and navigate to the Compress page by clicking Compress in the menu.
  2. Click or tap the “Select a file” button.
  3. Choose the file from your device or from a cloud service like Google Drive. It must be no larger than 2GB.
  4. Your file will upload and compress.
  5. Download it or sign in to share it with someone else.

Check out these resources about how to reduce the size of your PDFs to meet your specific needs:

More resources to work with your PDFs.

Now that you’ve learned how to convert Keynote files to PDFs, here are additional ways to work with your files:

Discover what more you can do with Acrobat online services to simplify editing and managing your PDFs.