How to write a thank you note for a recommendation.

Learn how to write a thank you note that sincerely expresses your gratitude for a recommendation letter.

A recommendation letter can be essential for securing a job or a place at a college. Afterwards, you should write a thank you note to your referrer. Not only is it good manners, it can help maintain a professional relationship and potentially earn you another recommendation later.

But it’s important to write your letter correctly. Read on to learn how to write a thank you note for a recommendation letter that will leave your referrer with a smile.

What to include in your thank you note.

First, send a thank you note within 24 hours after receiving the recommendation. Then, write your note keeping these four steps in mind. Make sure to include:

  1. A greeting: Politely greet the recipient. Use their first or last name depending on your relationship.
  2. A statement of gratitude: Express your gratitude for the recommendation. Refer directly to how you'll use their referral.
  3. A status update: Tell the referrer how your job or school application is proceeding. If you haven’t heard back yet, say that you’ll update them about it as soon as possible.
  4. A closing and signature: Reiterate your gratitude and finish your letter with a signature.

A thank you note should be brief. Keep each section as a separate paragraph of three sentences or less.

How to deliver a thank you note.

You should send a thank you note that fits your referrer’s preferred communication method. Send a handwritten card if you'd like to make a unique impression or if you think they'd appreciate a traditional approach. An electronic note, however, will often suffice.

You can also create a PDF card instead of simply writing an email. This lets you add some flair to it, while still making it easy to read on any device. With Adobe Acrobat online services, you can even edit your PDF note before sending it.

Discover more about what you can do with Acrobat online services to create, share, and send PDFs.