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How to create a marketing budget PDF + free downloadable PDF budget template.
Learn how to create a well-structured marketing budget PDF to use when you’re planning, executing and managing your marketing campaign. Get started with our free downloadable PDF marketing budget template to adapt to what you and your business are planning for success.
Whatever you’re in business to do, be it selling products or your services, you need to market it. People need to know what you have to offer whether you’re starting a business, growing a business or sustaining a business enterprise. Planning any marketing efforts should involve creating an overall marketing campaign. Think about where, when and how you will promote your goods and/or services.
A marketing budget goes with any marketing efforts. You want to create a well-structured budget to allocate what you plan or have available to spend, on advertising and marketing, track the actual costs and measure your success or return on investment.
Your marketing budget needs to be in a safe, secure and reliable format. Budgets are documents that are reviewed and updated regularly. They’re also files that are potentially shared with other people internal and external to your business. Adobe Acrobat services have the solution.
Prepare and plan your marketing budget.
Developing a solid marketing budget is critical to drive the success of any business. It requires careful consideration and strategic planning to ensure that your resources are allocated effectively and efficiently.
Follow a step-by-step process when you’re creating a marketing budget to —
- Set clear marketing goals and objectives.
Start by defining your marketing goals and objectives. Think about what you want to achieve from your marketing efforts. Common marketing objectives to achieve your goals might include brand awareness, driving website traffic, generating leads and boosting sales. Be specific. For example, your goal may be to “Increase sales by 20% over the marketing campaign period.”
- Identify your target audience.
Determine who your target audience is. Identify your target market by demographics, location, lifestyle and behavioural factors. Knowing your target audience helps you to tailor your marketing strategies and allocate your resources accordingly.
- Do research on your competition’s marketing.
Look at how your competitors engage in their marketing. Understanding how similar types of businesses, of all sizes, attract and retain customers and clients can help you to identify and even fill gaps in the market in ways to promote what you do.
- Identify your sales funnel.
Establish your sales funnel — the journey your customers will take to purchase your products or services. Think about how they will become aware of what you provide, what will attract their interest, what will help them to decide to buy what you offer and the actions they will take to engage with you and your business through your marketing
- Review your past marketing efforts.
Analyse any of your previous marketing efforts and what you achieved. Consider what worked well and what didn’t. Looking at your historical data can provide valuable insights into future budget allocations.
Know your numbers.
To create a marketing budget, first start with your business’s overall income and expenses. Understanding your business’s overall budgeting processes will help you to allocate resources to your marketing initiatives and strategies.
- Estimate your total revenue.
Add up your expected total revenue for the planned period based on existing sales or the introduction of funding. This might be for the financial or a specific campaign period. Calculating or projecting your expected total revenue helps to determine how much you can allocate to marketing within the budget period.
- Determine costs that might affect your marketing budget.
Calculate all other expenses that you will need to spend to determine how much of your total revenue you can spend on marketing. Include like operational costs, payroll, utilities and anything else you must pay to keep your business running.
- Define your marketing channels and marketing tactics.
Make a list of all marketing channels and tactics you plan to use. These may include digital advertising, content marketing, social media, email marketing, events, public relations and more.
- Estimate your budget for each marketing channel.
Allocate a portion of your total marketing budget to each marketing channel based on your objectives, target audience and historical data. Consider factors such as the cost of advertising, content creation, marketing technology such as tools and software, in-house personnel, freelancers, marketing agencies and so forth.
- Consider Seasonality.
Allow for seasonality and fluctuations in demand for your products or services. Allocate more budget for marketing during high seasons and less during off-peak times.
- Break down individual costs.
Break down costs within each marketing channel. For example, if you allocate budgeted funds to digital advertising, specify how much will go to social media ads and display advertising and so on. If you plan to run paid advertising campaigns, determine how much you'll spend on ads and set daily or monthly limits.
- Allow for contingencies.
Set aside a portion of your total budget to allow for unexpected expenses or opportunities that may come up during your marketing campaign or budget period.
Include key marketing budget items and activities.
A marketing budget should include a range of key items and activities. What you include will vary depending on your overall marketing strategy and the methods you plan to use to achieve your goals. Each item and activity will play a vital role in reaching and engaging with your target audience.
Drill down and break your marketing budget down into what you need to include to generate business and drive success with marketing activities and items such as —
- Advertising.
Allocate funds for paid advertising. This might include online advertising, print advertising, social network advertising, TV or radio commercials, digital displays, banners, printed marketing materials and more.
- Digital marketing.
Consider expenses for pay-per-click (PPC) advertising, email marketing, social media, search engine optimisation (SEO) and website development.
- Content creation.
Set aside a budget for developing engaging and informative content. Content creation might include infographics, website content, blog posts, videos and social media updates.
- Personnel and labour costs.
Incorporate the cost of all the human power that contributes to your marketing efforts. This might include staff wages for tasks completed in-house and freelancers or marketing agencies for work that you outsource.
- Event marketing.
Include marketing expenses involved in events. For example, exhibiting at trade shows, attending conferences and event sponsorships.
- Sales promotions and discounts.
Establish a budget line for any running promotions, discounts, coupons, loyalty programmes and referral incentives that you use to attract and retain customers.
- Public relations.
Detail the costs for press releases, media events and brand partnerships.
- Direct mail and print collateral.
Include costs for designing, printing and distributing printed marketing materials such as business cards, brochures, flyers and printed price lists.
- Technology and tools.
Factor in costs for marketing software, tools and technology, including email marketing applications, analytics tools and customer relationship management (CRM) systems.
- Market research.
Allocate funds for market research such as customer surveys, focus groups and competitor analysis.
- Miscellaneous expenses.
Include an allocation of funds for any unforeseen or miscellaneous marketing expenses that may arise during your marketing campaign or budget period.
Manage your marketing budget.
Your marketing budget should be a flexible document that you adapt to your business needs and goals as needed. Be strategic and data-driven with your budgeting and marketing processes. It will help you to make informed decisions and maximise the impact of your marketing activities.
- Monitor and adjust.
Regularly review and monitor your marketing budget and performance. Adjust your marketing budget allocations as needed based on data that shows the results you are getting and any shifting priorities.
- Track your return on investment.
Continuously measure the return on investment (ROI) of your marketing efforts to assess whether they are cost-effective. Use key performance indicators (KPIs) to evaluate each marketing channel's performance, such as click-through rates from your ads and content marketing.
- Review and refine your marketing budget at regular intervals.
Review your marketing budget at least once a year and adjust amounts and budgeted items based on changing goals, objectives and market conditions.
Be aware of the challenges of marketing budgets.
There are challenges associated with creating and managing marketing budgets to be aware of. By being aware of these challenges and addressing them proactively, you can then create a more realistic and adaptable marketing budget to manage uncertainties and maximise the effectiveness of your marketing efforts.
Challenges of marketing budgets include —
- Unknown costs.
Estimating income and expenses accurately can be challenging, especially when you’re exploring new channels or strategies. It’s important to anticipate unforeseen costs.- Be aware of your overall cash flow budget during the period you’ve set for a marketing budget so you can determine what you can allocate for marketing.
- Budget constraints.
Limited financial resources can restrict the ability to execute ambitious marketing campaigns.- You may need to make tough decisions about where to allocate limited funds to a marketing budget to ensure you can keep your day-to-day business operations running smoothly.
- Marketing item and activity allocation.
Deciding how to allocate resources among different marketing channels is a constant challenge. Making the wrong allocation decisions can lead to a wasted budget.- Keep on top of where you are most likely to reach your target audience, for example, via online advertising, content marketing, social media or other channels.
- Measuring return on investment.
Measuring the return on investment (ROI) for marketing efforts is often difficult. It can take time to see the results of marketing campaigns. It can also be challenging to attribute sales or other key metrics directly to specific marketing activities.- Try to set up and maintain effective analytic systems to measure your marketing costs against your results.
- Shifting consumer behaviour.
Consumer preferences and behaviours can change quickly, making it necessary to adjust marketing strategies and budgets accordingly. For example, shifts from in-person to online shopping can affect a marketing budget.- Being prepared to adapt your budget to accommodate changes in consumer behaviour and preferences is crucial.
- Balancing short-term versus long-term goals.
Striking the right balance between short-term marketing goals and long-term brand-building or business sustainability efforts can be challenging.- Try to find a balance between achieving short-term goals and overall long-term brand and business survival.
- Competitive pressures.
Competitors may change their marketing strategies. Monitoring competitors’ marketing activities is essential.- Be strategic in planning, balancing and adapting your marketing budget to maintain a competitive edge.
- Seasonal fluctuations.
Many businesses experience seasonality effects in their sales and marketing efforts.- Balance your budget allocation throughout the year to correspond with predictable peak and off-peak periods.
- Marketing Technology Costs.
Utilising marketing technology and tools can be expensive.- Ensure you budget for software licences, subscription renewals and ongoing maintenance.
- Changing marketing landscape.
New technology, platforms and trends emerge regularly, resulting in a constantly evolving marketing landscape to navigate.- Stay up to date and allocate money in your marketing budget appropriately to take advantage of new opportunities.
- Testing and experimenting.
Effective marketing often involves testing and experimentation to determine what works best. Learning by trial and error can be par for the course as there are no guaranteed outcomes.- Track and measure your marketing budget line items to see whether you are generating additional income from marketing expenses.
- Communication and collaboration.
Everyone needs to be on the same page when it comes to marketing, whether you work for a large corporation with multiple departments such as marketing, finance and operations or a small start-up bootstrapping it or outsourcing aspects of your business.- Communicate regularly and foster positive relationships with anyone involved in or affected by your marketing campaign to help keep your budget on track.
- External factors.
Economic downturns, regulatory changes and unexpected events, such as global pandemics, can significantly impact marketing budgets.- Be prepared to be flexible and adapt quickly to any sudden external factors.
Create your marketing budget using our step-by-step guides.
Choose from Adobe Acrobat applications to make, save, edit and store your marketing budget PDF files. Adobe invented the PDF format as a versatile, stable, trusted and secure way to access content across different devices, platforms and systems. PDF files can be prepared for internal use only or sent and shared with internal or external stakeholders, banks, investors or funders.
There are a few ways to create marketing budget PDFs using Adobe Acrobat. You can —
Option 1: Create a marketing budget spreadsheet to convert to PDF.
Creating a marketing budget in Excel and then saving it or converting it to PDF is a straightforward process. Use this option if you want to work with your budget data in Excel but create a PDF copy of your marketing budget for your records or to share it with others.
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Open Microsoft Excel and set up your worksheet.
Create a new Excel file or open an existing file and create a worksheet. -
Set up your budget categories.
Set up your budget categories in columns or rows for your different marketing expenses. -
Enter your budget data.
Fill in your budgeted amounts and add notes for each category. -
Calculate column totals.
Use formulas to calculate the totals. -
Add formatting to your worksheet.
Format your worksheet to make it visually appealing and easy to understand by using a preset theme or changing and adding fonts, colours and cell borders. -
Review and check your budget figures.
Double-check your budget to ensure all numbers are accurate and align with your marketing goals. -
Create a PDF from your Excel file.
Save your Excel file in your chosen location. If you have Acrobat Standard or Acrobat Pro, you can also create your PDF file directly from Excel via Adobe Acrobat on your toolbar.
- Convert Excel to PDF.
Convert an Excel file online to PDF by dragging and dropping into our Adobe Acrobat Online PDF converter or open your Adobe Acrobat application to convert your Excel file to PDF.
Option 2: Create a PDF form with calculations from an Excel spreadsheet.
Creating a PDF as a fillable form with fields that calculate your budget is also a simple exercise. Use this option if you want to create a PDF marketing budget that you can edit and update directly in PDF format with form fields that do your budget calculations. Either create a fillable form directly in Adobe Acrobat or —
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Open Microsoft Excel and set up your worksheet.
Create a new Excel file or open an existing file and create a worksheet. -
Set up your budget categories.
Set up your budget categories in columns or rows for your different marketing expenses and add your text and descriptions. -
Add formatting to your worksheet.
Format your worksheet to make it visually appealing and easy to understand by using a preset theme or changing and adding fonts, colours and cell borders. -
Save and convert your Excel file.
Save your Excel file in your chosen location. If you have Acrobat Standard or Acrobat Pro, you can also save your Excel file directly to PDF from within Excel as shown in the previous section. -
Edit your PDF file and prepare a form.
Open Adobe Acrobat and your budget file in Adobe Acrobat. In the Edit options, select “Prepare a Form”. Wait for Adobe Acrobat to analyse your Excel file and create form fields that you can then edit and set up calculations in the field properties.
Option 3: Use marketing budget templates.
If you don’t want to start a budget from scratch, you’ll find many templates available online that you can adapt to your needs. If you’re downloading online templates, always choose from reputable sources so you don’t download files with security issues that can harm your system or access your data.
- Try our free downloadable PDF marketing budget template.
Check out our free downloadable marketing budget template PDF and edit and adjust it to suit your business and marketing strategy.
- Excel marketing budget templates.
You’ll also find a range of budgeting templates in Excel that you can adapt to fit your marketing plans. Once you’ve entered your data, then convert your Excel file to PDF using Adobe Online Services or an Adobe Acrobat product.
Protect your marketing budget PDF.
Marketing budgets often contain commercially sensitive information and data. There are tools and features you can use in Adobe Acrobat to protect private and confidential PDF content from unauthorised access. If you’re unsure about which tools and features you might find most useful, download and explore what you can do with our free trial of Adobe Acrobat Pro.
PDF tools and features to use in marketing budgets include —
- Watermarks, headers and footers.
Watermarks are the background images and words that you insert to sit behind your text. For a budget, consider using words such as “Confidential”, “Draught” or insert your logo.
- Document security.
Use PDF password protection to set appropriate layers of security. This can range from needing a password to open your PDF file to password-protecting certain sections and restricting editing.
- Secure e-signatures.
Obtain budget approval and request an e-signature on a PDF or add a PDF signature to your file.
- Safe and Secure Access.
Keep your PDF files safe and secure in the Adobe Document Cloud. You and your team can access your documents from any device, at any time.
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