How to create and manage online forms with Acrobat Sign.

Easily create, publish, and manage online forms with Acrobat Sign to collect data and signatures securely.

Human resources and management concept of completing an online form

Published by Adobe Acrobat India on 4 April 2025

Digital Signatures, Request Signatures, Work Management

Create and manage online forms with Acrobat Sign.

Simplify your workflow with online forms in Acrobat Sign - create, publish, and track forms seamlessly to collect data and signatures.

Build.

Use the web form builder in Acrobat Sign to create custom digital forms tailored to your business needs. Add interactive fields like text inputs, checkboxes, and signature spaces, or get started quickly with prebuilt templates designed for common form types.

Explore the features of Adobe Acrobat for business.

Publish.

Once your form is ready, seamlessly publish it online to collect responses efficiently. Share the form with a direct link, or embed it on your website to allow customers and employees to complete and sign from any device.

Learn more about document review tools.

Track.

Stay on top of every form submission with built-in tracking tools in Acrobat Sign. Get instant notifications when forms are completed, send follow-up reminders, modify pending requests, and access a detailed audit trail to ensure compliance.

Find out more about e-signature solutions.

Steps to create on line form - What to include:

1. Create your web form:

Open Acrobat Sign and select “Publish a web form”.
Enter a form name - make it specific so it’s easy to identify later.
Upload your PDF or document that will form the basis of your online form.
Add fillable fields like text boxes, checkboxes, dates, or signature fields using the form builder.
Adjust the form settings - customise the form as needed for your business, such as allowing multiple signers or requiring specific fields to be filled.

Click Save once your form is ready.
Select Publish to make the form live and accessible online.
Choose how to share - embed the form on your website or generate a link to send directly to customers or employees.

3. Track and manage form submissions:

Monitor form status - use the dashboard in Acrobat Sign to track every submission in real-time.
Receive notifications via email when someone completes your form.
Send reminders to those who haven’t responded.
Modify or cancel requests if there are any errors or changes needed.
View the audit trail - check a detailed record of every action related to your form for security and compliance.

Frequently asked questions.

Can I collect payments through online forms in Acrobat Sign?

Acrobat Sign itself does not process payments, but you can integrate payment solutions into your form workflow by linking to payment platforms or adding payment details alongside your form submission process.

How can I ensure my online form is mobile-friendly?

Acrobat Sign forms are automatically optimised for mobile devices. However, keeping the form layout simple, using larger input fields, and limiting the number of required fields improves the mobile experience.

Is it possible to set an expiry date for an online form?

Yes, you can set an expiration date when creating your form in Acrobat Sign. This automatically disables access after a certain date, ensuring your forms are only available during your desired timeframe.

What security features protect data submitted through online forms?

Acrobat Sign offers encryption, secure cloud storage, and detailed audit trails. You can also add password protection to your forms and ensure compliance with data protection laws like GDPR.

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Disclaimer: This article is intended for informational purposes only and does not constitute legal, financial, or professional advice. While we strive to provide accurate and up-to-date information, laws and regulations in India can change frequently. Therefore, you should consult with a qualified legal professional to ensure that the information is applicable to your specific situation. Adobe disclaims any liability for any actions taken based on the content of this article. The materials provided are on an “as-is” basis without any warranties, either express or implied, including but not limited to warranties of accuracy, completeness, or fitness for a particular purpose.

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