Cleaning invoice: How to write an invoice for cleaning services.
To get paid fast is vital to a small cleaning company. The right software and applications can make the job easier.
Keeping your cleaning services company profitable requires good employees and good business software tools. An effective cleaning invoice template will help you distribute accurate invoices quickly and is a crucial part of running your business. Learn how to invoice for cleaning services by creating a cleaning invoice template that shines to reflect your business’s unique identity.
When is a cleaning invoice required?
When invoicing for cleaning services, the best practice is to create an invoice whenever a job is completed. Remember that an invoice is a document that details a request for payment in exchange for goods or services.
Even the smallest assignments benefit your business as a record of completed tasks, especially if the client pays in cash.
While invoices may not be legally required, they are a professional way to keep track of all your work. Other reasons to create an invoice include:
- Transparency. Clarify what you are charging for and how much to avoid surprises for anyone involved.
- Record keeping. Track the income you receive as part of the services you provide.
Make your cleaning invoice look professional and shine.
Your business documents should all have the same look and feel. Create and customize your invoice to reflect what’s unique about your cleaning service. When designing a self-employed cleaner invoice template, use the same color schemes and logos as all your other printed and digital materials.
Other tips for creating an easy, professional cleaning invoice template include:
- Branding. Include your company logo, contact information, and other vital details to underscore your brand and professionalism.
- Itemize services. Break out individual services by line item so customers understand exactly what jobs were performed and what they are paying for.
- Highlight payment methods. Show customers how you accept payments and when those installments are due.
- Go digital. Use software templates and other business software to help you streamline invoicing with options for auto-calculating fields and collecting e-signatures.
What customers need to see in a cleaning invoice template.
Among the many types of invoices, those created for a cleaning business should be customized for the work being done. The following information should be included when creating an invoice template for house cleaning services:
- A unique invoice number
- The date the cleaning service was performed
- A description of the areas cleaned and the type of cleaning done
- The date of the invoice
- The amount payable
- The payment due date
- Payment terms and payment instructions
- The last payment amount and date
- Contact information (for client invoice questions)
Cleaning invoice example.
The best way to invoice customers is to provide a detailed, easy-to-read document with plenty of time for review and payment.
While you should customize your invoice to your specific needs, you can start by using this example to learn how to write an invoice for cleaning services.
My Cleaning Company, LLC
123 Main Street
Anywhere, US 11111
555-555-5555
Bill to:
Charlie Client
987 House Street
Anywhere, US 11111
Invoice date: 06/01/24
Due date: 06/15/24
Terms and Conditions
Payment is due within 15 days of receipt of invoice. Make checks payable to My Cleaning Company, LLC.
Thank you for your business!
Transaction fees in a self-employed cleaner invoice template.
When creating your invoice, consider what payment methods you are willing to accept. While many small businesses rely on cash or checks for compensation, offering credit card payment as an option can create added convenience for your customers.
However, credit cards also have downsides. One key item to remember is that credit card providers often charge processing fees, or transaction fees, that the business is responsible for paying. Some companies choose to pass those costs along to their customers, including the additional percentage as a line item. Others decide that absorbing the expense is worth doing business at a greater scale and with greater ease for customers.
Typical credit card processing fees will range between 1.5% and 4% of the total transaction, depending on the rates set by the cardholding financial institution. Be sure you are fully aware of any applicable transaction fees or other charges associated with accepting credit card payments such as gateway, processor, and interchange fees.
Tools to create a cleaning invoice template.
The variety of business software programs and mobile apps available today can be overwhelming. The right tool for creating a house cleaning or commercial cleaning invoice template is critical. One of the most important aspects of any business tool is how it interacts with other pieces of software you need, so look for PDF and e-signature solutions that seamlessly integrate with each other.
Explore what more you can do with Adobe Acrobat for business to strengthen your customer relationships and help you keep the customers you worked so hard to find.