How to create a professional references template.

A man creates a professional references template using his laptop.

Write compelling professional reference letters with a few quick tips and one powerful template.

Need to learn how to create a professional references template, but not sure how to get started? If you’re a manager, you’re likely to be asked to provide professional references on a regular basis. While it can be gratifying to recommend colleagues you admire, the requests can pile up, and the task can start to feel daunting. Learn how to create a professional reference template for yourself to make the job easy, even on short notice.

Build the best professional references template.

A well-structured references template can leave a positive impression on potential employers and provide valuable information about your qualifications. When building a professional references template, it’s important to include essential details such as the reference’s name, job title, contact information, and a brief description of your relationship with them. You might also want to consider including a section where the reference can highlight your skills, strengths, and accomplishments.

By crafting a comprehensive and organized professional references template, you can present a polished and credible image to any prospective employers, increasing your chances of landing the job or opportunity you seek.

1. Make a checklist before starting.

Make a checklist of questions you need answered before writing the recommendation to streamline the process. For example, you’ll want the potential employer’s name and contact information, along with the job description and your colleague’s resume.

2. Design a letterhead in your reference template.

Include your name, contact information (phone number, email, website), and address so the potential employer can get in touch with any further questions. You can get creative here with colors, fonts, and formatting.

3. Create placeholder formatting.

Include a placeholder in your formatting for a date, address block, and salutation at the top, along with a business closing, e-signature, printed name, and job title.

4. Develop a structure.

Create a formula for the flow of your letter. You could start with a description of how you know this reference, in what capacity you worked together, and for how long. Make a note to emphasize how this individual exemplifies the qualifications outlined in the job description. And save some space for a short anecdote to illustrate your point.

5. Keep your reference template short.

Opt for 2-3 concise paragraphs. With your content outline in mind, you should have no trouble completing this quickly.

Convert a professional references letter template into PDF.

Wondering how to give a professional reference letter template uniformity across all devices? Convert your template into a PDF to retain your fonts and formatting. You can download and edit the PDF for each new recommendation request you get.

Why use a template for references?

Having a professional reference letter template readily available offers several advantages, making it a smart choice for job seekers and professionals. By using a template, you can streamline the process of requesting and providing references, saving time and effort in the following ways:

Discover what more you can do with Adobe Acrobat to convert PDFs, share, minify documents, and send PDFs, and explore how you can access these features on the go with Acrobat online services.