What to include in an incident report template.

Prepare for accidents in the workplace. Learn how to create a detailed incident report template.

Even with rigorous safety measures, workplace accidents can happen. It's important to carefully document any accident with an incident report but writing one can be challenging if you’ve never done it before. This article gives you tips on what to include in an effective incident report.

Details of the involved parties.

Include the name, title, and contact details of the person reporting the incident, the on-site supervisor, and all other involved persons. These include any injured employees and witnesses.

Incident description.

Have spaces for listing the incident time and location. You should also include sufficiently large text boxes where you can describe the incident and its causes in detail.

Follow-up actions.

Have a section on your template to describe any follow-up actions and recommendations. It will help anyone reviewing the report keep track of whether your company has appropriately addressed any safety issues.


At the end of your incident report template, request a signature from the person reporting the incident. It may also be a good idea to have designated signature spaces for the supervisor and report approver.

Make your template easy to sign.

You’ll probably draft your incident report template in Word, but converting it to a PDF makes sharing easier. You can also sign PDFs online in case everyone involved can’t provide their signatures in person. Take a moment to discover everything else you can do with Acrobat DC and Acrobat online services to convert, sign, and share your PDFs.

DISCLAIMER: These templates are for informational purposes only. Adobe disclaims all responsibility regarding the legality of these templates. By using these templates, you agree to consult independent legal counsel for the drafting of any legal obligations within these templates.