Pros and cons of .HTML files.
- Fixed Layout. The XPS format is a fixed format, so you don’t have to worry about anything being changed or modified when transferring it.
- Can support annotations. XPS files can support annotations for written text, web links and handwritten text.
- Good compression. XPS files offer good levels of compression, meaning that they can take up more modest amounts of hard-drive space.
- Limited editing capabilities. Once you’ve saved a document as an XPS file, you can no longer edit it. There is also currently no third-party software available for editing XPS files. PDFs, by contrast, can be updated using Adobe’s free online PDF editor.
- Not widely supported. XPS files are less compatible with most processors. If you want to open an XPS file, then you’ll need an XPS viewer.
- Lack of public awareness. Because most people don’t know what an XPS file is, they may even think that it is malware if you try sending them a document with an. XPS extension.
How to open an .XPS file.
XPS Document Writer is the default print to file driver that enables users to create XPS files. XPS Document Writer is pre-installed on Windows 10 and 11, but it’s not a programme where you can create XPS documents directly.
Instead, you’ll need to open a document you want to create an XPS file from. This can be in any Windows programme that supports printing, such as Microsoft Word. Then you’ll need to print to Microsoft XPS Document Writer.
To create an XPS file in Microsoft Word:
- Open Microsoft Word.
- Click the ‘File’ menu in the top left-hand corner then select ‘Print’.
- Choose ‘Microsoft XPS Document Writer’ from the ‘Select Printer’ list.
- Click the ‘Print’ button.
- Name your XPS file and click ‘Save’.
- Your document will now be saved under the .XPS extension.
Once you save a document as an XPS file, you can no longer edit it, as XPS files are designed to preserve the integrity of your document. You can however save an XPS file to another application, such as Microsoft Word, to edit the document and then convert it back to the XPS format.
How to open an .XPS file as a .PDF.
If you are using Windows Office Suite, click ‘File’ from the XPS Viewer application, then select ‘Print’. Choose the ‘Microsoft Print to PDF’ option, then hit ‘Print’ to save your PDF file. You can also convert an XPS file in Google Drive. Just upload your XPS file to Google Drive, click ‘Print’ and then ‘Save as PDF’.
Convert an .XPS file to .PDF.
You can convert an XPS file to a PDF. Adobe Acrobat’s online PDF converter tool is capable of converting many different types of file, while there are easy-to-follow guidelines for converting XPS to PDF.
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