How to Make a PDF Black and White
If a colour view doesn’t matter when reading your PDF, converting the PDF to black and white can make the file considerably smaller. Removing the colour is a good option when file size is more important - for example, when you need to attach your PDF to an email.
Find out how to convert a PDF to black and white with our easy-to-follow guide.
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How to Convert a PDF to black and white using the print function.
Follow our quick guide to convert your PDFs to grayscale in no time.
- Open the document inside the Adobe Acrobat Reader. Click CTRL + P on your keyboard to reveal the print menu.
- Select Microsoft Print to PDF from the Printer tab.
- Tick the Print in grayscale (black and white) - you should see it below the Printer menu.
- Click on ‘Printer destination’. You’ll see an option to ‘Save as PDF’. Select this option and click save. Choose a name for it and a location to save it.
How to convert a PDF to black and white with Adobe Acrobat Pro.
You can use Adobe Acrobat Pro to edit your document and create a black and white version.
- Through the Advanced tab at the top, click on to Preflight.
- Within the Preflight box, select PDF fixups
- Select Convert to Greyscale
- Click Analyze and Fix to convert your PDF to black and white
If you have an older version of Adobe Acrobat, you’ll find the Preflight option within the Tool > Print Production panel.
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Benefits of removing colour from a PDF.
Converting a PDF to black and white can improve your documents and save you time in the long run. Some of the top reasons to make a PDF greyscale include:
- Smaller file sizes. PDFs without colour take up less space than colour files. This is because there is less information needing to be stored. Converting your PDF to black and white can make it easier to share when you’re limited by file size, as well as free up space on your device.
- Save on ink. Coloured ink is much more expensive than black. Converting a PDF to greyscale will prevent it from being printed in colour( which can be very easily done in a busy office and where the printer automatically detects colour settings). Prevent mistakes and save money on ink by saving all PDF files in black and white when the colour isn’t needed.
- Get a preview. Make sure your infographics, graphs, and diagrams don’t lose data when printed by saving a copy in grayscale. You can then tweak the colours in the original document as needed.
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FAQs.
Get answers to the most common questions about how to convert a PDF into a black and white document.
Should I use a free online tool to convert my PDF to black and white?
How do you create a PDF?
It’s easy to create a PDF within Adobe Acrobat. Within the program, just select Create PDF and then select the file or files you want to convert.
From another program, for example Microsoft Word, Google Docs, or a design platform, go to the Print options and change the printer destination to Print to PDF. Choose the destination for your file and a newly created PDF will be saved there.
Learn more about how to create a PDF in our step-by-step guide. PDFs created with Acrobat typically offer better font embedding, compression, and support for interactive features such as bookmarks and web links.
How do I create a PDF from images?
PDFs are versatile and can be created from a variety of sources, including images like JPG and TIFF files. You can check out our handy guide to converting images to PDFs or follow this quick summary:
1. Open Acrobat and select Enhance Scans.
2. Choose the file you want to convert. Most image and scan file formats will be recognised by the software.
3. Click the magnifying glass to get Acrobat to identify errors. You can accept or edit one at a time. Then click Done when you’re finished.
How do I print my PDF?
You can set the printing colour from within Adobe Acrobat by accessing the File menu and choosing the Print option. Locate the button for Advanced Options and click it. Under the Output settings make sure the colour is displayed as Composite Grey. Your PDF will now print in shades of grey.
Can I convert a PDF to black and white without Adobe Acrobat Pro?
Yes, you can convert a PDF to black and white without Adobe Acrobat Pro by using the Print to PDF feature available in most browsers and system viewers.
Open the file in your web browser. Select Print, then change the colour setting to grayscale or black and white before saving the file as a new PDF. This method can work well for quick conversions. However, Adobe Acrobat Pro offers more advanced controls, which can produce high-quality PDF conversions and better preserve contrast and detail.
How do I create a PDF from images and convert it to black and white?
What are the differences between grayscale and black-and-white PDFs?
How do I batch convert multiple PDFs to black and white?
Adobe Acrobat makes it easy to convert many PDFs to black and white at once. All you have to do is:
1. Open your PDFs in Acrobat Pro.
2. Select Advanced > Preflight.
3. In the Preflight window, choose PDF fixups.
4. Select Convert to Greyscale.
4. Click Analyse and Fix to create the black and white version.
In older versions, this sits under Tools > Print Production.
What are the best tools for converting PDFs to black and white?
What are the file size implications of converting a PDF to black and white?
Can I revert a black-and-white PDF back to colour?
More tips for using Acrobat.
Try our other tips and guides to make the most of Acrobat.