How to create a massage therapy invoice.

A woman creates an invoice for massage therapy on a tablet.

The massage therapist’s guide to creating and sending an invoice for massage therapy that’s professional and reusable.

From loosening sore muscles to wearing accounting hats, massage therapists have a lot to do each day. Receiving payments doesn’t have to be a long, manual process (and nor should it be). Simplify invoicing clients by learning how to create a custom form that’s easy to send.

What is a massage invoice?

An invoice for massage therapy is a record of the services provided, their costs, payment terms, and other relevant details. It outlines the financial transaction between the therapist and the client. Here are the different types of invoices:

How to create an invoice for massage therapy.

Because massage invoices will be sent to clients, your invoice should be professional and accurately represent your massage business. Each invoice also serves as a type of receipt and lets your clients know how much they owe. But it’s not just about billing — it’s also an opportunity to reinforce your brand identity and leave a lasting impression on your clients.

1. Design a massage invoice with your branding.

When creating your massage therapy invoice, have it reflect your brand’s identity. A big part of this is incorporating your logo. Your logo represents your massage practice and helps clients easily recognize your brand.

Make sure your logo stands out at the top of the invoice and is clear and easy to read. Use your brand’s colors throughout the invoice to maintain a consistent look. By adding your logo and brand colors, you create a complimentary brand experience that shows professionalism and reliability to your clients.

2. Add these key items to the invoice.

When creating your massage invoice, be sure that you include the following details to provide clarity and transparency for both you and your clients:

Some massage therapists choose to include payment terms on each invoice, which lets the client know when payment is due and where to submit payment. For example, you might include terms like “Payment due within 14 days” or “Payment accepted via PayPal at [Email Address].”

Create a reusable massage invoice template.

Save time and maintain brand consistency in your invoicing process by creating a reusable template for your massage therapy invoices. Instead of creating and writing an invoice from scratch each time you need to bill a client, simply set up a template you can complete quickly. By having a pre-designed template with your branding and preferred verbiage, you can rest assured that each invoice reflects your professional image and includes all necessary information.

Tools to manage and send massage invoices to clients.

Many therapists know their services extend well beyond the massage table. When you offer clients an easy way to pay invoices, you help to ensure a more positive experience — from the minute they walk in your door to the minute they leave.

With versatile e-signature software and tools like Adobe Acrobat for business, you can:

Customers can manage documents, review and add an electronic signature, and pay invoices all within one convenient location. Not only can they choose how they’d like to pay, but you’ll be able to see transaction details in the document’s history. Create an invoice that makes life a little easier for you both.

Explore what more you can do with Acrobat for business today.