What is a student progress report, and why is it important?

A teacher writes a student progress report.

One good way to help students succeed is to track and review their progress over time. Learn what a student progress report is and how to use it.

The purpose of a student progress report is to present a view of how a student is developing over a period longer than a single term. It contains more detailed information than a standard report card. Teachers can use it to help both students and parents participate in developing an educational plan to meet their students’ needs.

How to write a progress report for students.

It’s important that when the time of the school year comes to write a progress report, a teacher’s comments accurately reflect what they’re thinking about each student’s individual needs so that their families know what they need to work on to help them move forward.

One of the most common difficulties teachers face when it comes to writing progress reports is not knowing where to begin. You can treat the report like a question-and-answer form, where you begin answering key questions about the student’s progress.

Another challenge teachers may face is knowing what writing style to use. When writing a student’s progress report, you should use simple and straightforward language, avoiding technical jargon, passive voice, and nuance.

How to write a student progress report for elementary school.

When writing progress reports for elementary school students, you’ll want to focus on giving feedback on the following skills:

How to write a student progress report for middle school.

To write a student progress report for middle school, you can give feedback on:

How to write a progress report for students in high school.

You’ll want to focus on different areas when writing a progress report for a high school student. Some of these areas include:

You can grade these competencies by choosing from one of the following levels of success:

You can also add comments and tips on how to improve these skills next to each of the grades.

Things to include in a student progress report.

As a teacher, in extraordinary situations, you may decide to write a weekly progress report — but generally, they’re more often used to track a student’s development over several terms. Using a template helps you be consistent. And a flexible form designer lets you quickly add all the items you want to track and then easily insert signatures. You can also create a helpful progress report template using various Adobe Acrobat online services tools.

Here’s a list of things to remember when creating a student progress report:

Student progress reports help teachers anticipate the future needs of each student. They use it to communicate clearly with parents and help students identify areas where they should apply more effort or seek additional help. To be most effective, student progress reports should be clear and easy to understand.

Tips for writing student progress reports to save time.

Here are some student progress report writing tips to help you save time:

How to discuss negative progress reports for students with parents.

To discuss negative student progress reports with parents, you can use the sandwich approach. This means that when having this not-so-pleasant conversation, you start the report discussion by saying one positive, honest comment about the student.

After that, you can share the problem you’re observing with the student’s behavior or grades, as well as the steps both the parents and the student can take for the problem to change.

Lastly, you can mention any potential redeeming qualities the student may have and how you think the student has the ability to improve their progress report.

More resources for teachers.

A student progress report is just one piece of the puzzle. Here are more resources to help you on your journey:

Using the PDF format also ensures your formatting will be retained if you share the document with other stakeholders. Creating progress reports is only one of many ways PDFs can make a teacher’s job easier.

Take a moment to explore everything you can do with Adobe Acrobat today.