Extracting information from multiple PDFs can be a challenging task, but AI Assistant built into Acrobat Spaces makes it easier to uncover insights and clarify the content in your documents.

Hi everyone, my name is Angelo Montilla from montilladesign.com.

In this video, I'll show you how to start a new Acrobat Spaces project, engage with a pre-built AI Assistant, and even create your own assistant for your project needs.

Let's jump in and learn more about AI Assistant in Acrobat Spaces.

From the Acrobat home page, I'll click on PDF Spaces and on the right side of the screen, right above my recent projects, I'll click on Create a PDF Space.

And now I can drag and drop my source files into the Upload window.

In this example, I want to draw insights from the source documents that I uploaded to create a pitch deck tailored to Solunex's marketing goals and industry position.

These documents range from the company's annual report to meeting notes from a discovery session with the potential client.

Once I have all my source documents in place, I'll click Create PDF Space.

That takes just a few moments to upload all the source files and create the PDF Space for this project.

I'll start by chatting with the AI Assistant.

In the Prompt box below, I'll add my text prompt where I'd like to generate a structured pitch deck proposal outline tailored to Solunex's marketing goals and industry position.

Before generating, I want to choose a specialist to customize the responses.

If I click on the Choose an assistant dropdown, you can see that I have four options: the default AI Assistant, Analyst, which is good for critical thinking, Entertainer for creativity, and Instructor for learning support.

In this example, I'll choose Entertainer as it's perfect for storytelling and creating engaging content.

You can see it's already provided me with some goals and key insights.

However, I'm going to click the Generate button and let the Entertainer AI Assistant create engaging content for my pitch deck.

You can see that the AI Assistant provided me with a thorough outline, which I can now use for my pitch deck proposal.

If I scroll to the bottom, I can even save this as a note.

For example, I can click Save to notes.

Spaces prompts me that it's been saved to my notes section.

I can click the Notes tab and here are the notes for my pitch deck.

I can give it a title, maybe something like Pitch Deck, or download a copy as a PDF for later use.

The cool thing with Acrobat Spaces is that it allows you to create your own assistant.

In the Prompt box from the Assistant menu dropdown, choose create your own...

This brings up a separate window where you can create your own assistant.

I'll call this Creative.

The next step is describing your assistant.

The goal I want to accomplish is recommend design adjustments for readability.

That includes spacing, headings, and alignment.

You can also add instructions for your specialist to do or avoid.

This could include providing specific recommendations for adjustments and analyzing design elements.

Once I have a name, description, and instructions for my custom AI Assistant, I can click Save and apply.

And now I can add my text prompt again and click Generate to test out my Creative AI Assistant.

You can see that it honors the objective and key goals for the pitch deck, but now it's also offering me design recommendations.

This is especially great if you don't have access to a designer for your pitch decks and presentations.

You're now ready to get the most out of your AI Assistant in Acrobat Spaces.

Use these helpful methods in your own workflow to produce strong insights tailored to your projects.

Again, my name is Angelo Montilla, and I'll see you in the next video.