What is a paperless business?
A paperless business doesn’t mean you’ll never see another sheet of paper at the office again. Paper documents are necessary for certain business processes, and some small businesses may need to keep physical copies of certain important documents due to HIPAA or other regulations.
A paperless office simply takes steps to minimize paper-based workflows and uses electronic documents whenever possible. When you apply these principles to your business’s HR department, you’ll find there are a lot of small changes that can yield major results down the line.
How to digitize your HR processes.
Online application tracking
Digitizing paper files
A digital document management system
The benefits of a paperless system.
There’s plenty for business owners to like about a paperless filing system, but first and foremost is the fact that going paperless saves money. Printing-related expenses like paper, toner, and maintenance on copiers and fax machines can be sharply reduced or even eliminated from the budget altogether in some cases.
When files have been digitized, a business can comply with document retention rules without having to dedicate valuable office space to file storage. That also means that office workers spend less time on the clock in search of physical documents that may have been misfiled or stored at an inconvenient offsite location.
Last but certainly not least, a paperless system dramatically reduces a company’s carbon footprint by cutting down on the amount of waste paper it generates.