Convert Excel to PowerPoint

Do you find copying data from Excel to PowerPoint slow and repetitive? With our insightful guide, we’ll show you how to easily convert your Excel data into a PowerPoint presentation. Say goodbye to the tedious task of copying and pasting and save time with these simple steps.

What you’ll learn.

 

 

Quick List: How to Convert Excel to a PPT Slide

 

  1. Go to our free Excel to PDF online tool. 
  2. Open your Excel file in the converter or drag and drop it into the dotted area.
  3. Convert your file to PDF and save it down.
  4. Next, head over to the PDF into a PPT page and repeat the above process with your new PDF file. 
  5. Download and save your PPT file. You’ll need to create a fee Adobe account for this step if you don’t already have one.

 

If you just want to convert unlinked Excel data into a PPT slide, you can simply select the specific cells you want to copy in Excel and click Copy (or CTRL+C). Then, right-click into the PowerPoint slide to go to paste options or look for Clipboard group in the home tab. From there, you can select how you want to paste the data into your slide.

 

 

In detail: Converting Excel to PPT Step-by-Step.

 

There are several options to consider if you want to convert Excel to PowerPoint. While you could go for the quick and simple data copy-over option, we’ve also broken down the process for a more detailed guide on copying over data that updates dynamically, as well as converting whole file types.

 

How to convert Excel to a PowerPoint file.

 

If you want to convert an entire Excel file to PowerPoint, you can do so quickly, easily and for free by following the below steps:

 

1. Open your browser and go to our free online Excel to PDF converter.

Image of Adobe Excel-to-PDF online converter

2. Click Select a file and choose your Excel. You can also drag and drop the file straight into the dotted area.

Image of Adobe Excel-to-PDF online converter in the process of converting a file.

3. Once the file has been uploaded, click Convert to PDF and the tool will convert the file type. 

 

4. Next, head to our PDF to PowerPoint converter tool and repeat the process to change your new PDF into a PPT file. Do note, you’ll need to register an Adobe account to download and share your file - but this is completely free to do.

Image of Adobe PDF-to-PPT online converter

Alternatively, you can register an Adobe Acrobat Pro Online account to make the process even more straightforward. Simply open your Excel file directly into the Acrobat online app and select the tool icon in the top-right of the page. Next, click Export a PDF > to Microsoft PowerPoint to convert your file to PPTX.

Image of Acrobat online with file open and Export to > Microsoft PowerPoint option selected.

How to insert Excel data into PowerPoint slides.

 

  1. Start by opening both the PPT file and the Excel file.
  2. Navigate to the slide where you want to insert the Excel data.
  3. From the PowerPoint ribbon area, search for Insert Object on the top bar and select it.
Image of PowerPoint with Insert menu drop-down open

4. This will open up the Object dialogue box. Here, you can select the Create from file option and click Browse to locate your Excel file.

Image of a PowerPoint with Insert Object dialogue box open

5. Choose the desired Excel file and click Insert. Check the Link option if you want the PowerPoint slide to update automatically when the Excel data changes.

Image of the Insert Object box from PowerPoint with a file selected.

6. Click OK to insert the Excel data into your PowerPoint slide.

Image of a PowerPoint slide with imported Excel data.

7. You can resize and rearrange the Excel data to fit your slide’s design and theme. Use the options available on PowerPoint to customise your data for a more personalised look.

 

8. For a perfect sync between the data in your PowerPoint slide with the latest changes, right-click on the data and select Update Link. This ensures that your PPT is always up to date.

 

 

By following these steps, you can easily convert Excel data to PowerPoint and create dynamic presentations that automatically update when the underlying Excel data changes. Don’t forget to save your PowerPoint presentation with the linked Excel data to maintain the connection between the two applications.

Interested in easy ways to convert various important file types for free?  
Check out Adobe’s online suite of accessibility tools.

Benefits of Converting Excel to PowerPoint. 

 

There are a few benefits to converting your Excel to a PowerPoint, including:

 

  • Enhanced visuals - Creating a presentation with charts and graphs in PowerPoint can make data more visually appealing and engaging.
  • Professional documents - PowerPoint presentations often have a more polished and professional look that’s to the point. They also may be easier to understand in meetings for greater team comprehension. 
  • Presentation structure - PowerPoint has many tools to help divide content into structured and digestible slides, which can be useful in reports or presentations.
  • Sharing relevant information with integration - A more integrative tool, PowerPoint allows you to display the perfect mix of media, text and data together in a way that Excel can’t.

 

FAQs

 

How do I automatically update data from Excel to PowerPoint?

 

Once you’ve inserted the linked worksheet into your PPT slide, you can right click the data and select Update Link. This will keep the data up to date with the latest changes to the Excel file.

 

How do I copy merged cells from Excel to PowerPoint?

 

To copy merged cells from Excel to PowerPoint while preserving formatting, select the merged cell range in Excel and copy it. In PowerPoint, right-click the destination cell and choose Keep Source Formatting.

 

Can I convert Excel to PPT for free?

 

Yes, copying over data or converting linked worksheets into PowerPoint can be easily done within the MS Office suite itself without paying for any conversion software. You can also quickly and easily convert your Excel files to PDF and then to PowerPoint with Adobe’s free online conversion tools

 

 

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