4. To embed a new font, go to File > Print and then select Adobe PDF.
5. Click on Properties.
6. Select the Adobe PDF settings tab at the end and then click the Edit button to the right of Default settings.
7. Next, a left menu of folders will appear in the pop up window. Click on Fonts, then make sure the fonts you need to embed are on the fonts source list. If so, tick the box at the top that says Embed all fonts.
8. If they are not, then you will need to close the pop up window and either move or duplicate the fonts files from where you have stored them to C:/Windows/Fonts. If you struggle to find this then you can search for the folder in the search bar on the launcher menu.
9. All fonts you want to embed in the PDF should be in the Fonts source list. You now need to move the desired fonts to the Always Embed box.
10. Click OK on the pop-up window and you’re done.
Benefits adding fonts to a PDF.
Discover why it’s worth learning how to embed fonts in PDF.
- Maintaining brand styling. Many organisations require a particular font to be used to represent their brand. Embedding fonts within a PDF means the correct fonts will be displayed when sent or printed.
- Ensuring layout stays the same. Ever opened up a file to find the text is all over the place? This is because your computer could not locate the font that was used in the original document, so it has substituted some of the design elements automatically. By embedding the fonts in PDF, you can ensure that the design and layout will be the same every time.
- Enable others to use the font. Does a colleague need to use the font but does not have the purchased font on their device? If you need to allow a colleague to edit a document without sharing the font file and licence, simply embed the font to that particular PDF so they can use it in the document. .