How to Create Your Own Printable PDF Teachers Planner

A teacher’s academic diary is more complex than you might think. From deciding the order of subjects covered to specific lesson planning, every element of the job relies on good organisation. By making your planner printable, you can easily take it on the go, too.


Continue reading to find out how to make a PDF planner that lays out all the details you need for the academic year.

The Benefits of Using a Digital Teacher Planner.

Every teacher knows preparation is key to the job, and as such, a digital planner has countless benefits. When you create your own planner, you can save it on multiple devices and make changes to it from any location.


Having a PDF planner can:


Once you have your planner in place, you can use Adobe Acrobat tools to edit your PDF online for free. Add comments, sticky notes, and highlights to help you keep track of everything in one easy online place.

Things to Include When You Design Your Own Printable Planner.

Making the perfect digital teacher planner for you depends on your specific circumstances. It’s important to think ahead and anticipate which information will be important for things like grading, getting to know your class, and lesson planning.


Here are a few things you might want to include in your own digital planner.

Class List.

Knowing the names of your pupils is important. It can help you to settle into your role as a teacher and help students feel seen and valued.

Daily Schedules.

A must for good time management. Having an awareness of the daily schedule throughout your week will influence how you prepare for each working day.

Seating Charts.

A seating chart can help teachers shape their learning environment in a conducive way. It can take the needs of students into account. For example, visually impaired students may prefer sitting near the front of the class to better see the board or projected image.

Lesson Plans.

It’s crucial for every teacher to have a lesson plan . Doing so allows you to structure the subjects that you’re teaching in a way that benefits the students, with every planned activity strengthening their understanding.

Grading Sheets.

Grading sheets allow teachers to maintain accurate records of student performance. Documenting a student’s performance can help you to track improvement and give constructive feedback.

Meeting Notes.

The life of a teacher involves a lot of meetings, so it’s important to stay on top of them. From internal discussions to parent-teacher conferences, making notes allows you to refer back to what was discussed.

Contact Details.

Keeping the contact details of students, parents, and colleagues on file is good practice. If you ever need to communicate anything urgently, you can quickly access this information.

Personalised Cover.

This is an opportunity for you to get creative. Decorate your planner in the style that you like or try to incorporate a fun theme that represents your class.

How to Organise Your Teacher PDF Planner.

Organising your digital teacher planner in the right way can make your job a lot easier. Here are a few top tips for yours:


  • Identify Priority Dates. The academic calendar is full of dates that you and your class will be working towards. Incorporate a digital calendar and highlight key dates.
  • Add Comments for Unconfirmed Dates. Use the annotation and highlight options within Adobe Acrobat’s PDF editor to give more context to dates in your PDF planner.
  • Indicate Students’ Birthdays. Create a section in your planner for students’ birthdays. You could even plan a small surprise for each student on their big day.
  • List Out Parent Contacts. Keep the information of parents next to the names of students for ease of access.
  • Make Daily To-dos. Carve out space in your planner for a daily to-do list filled with tasks that you’d like to accomplish that day.
  • Colour Code. Use highlight options and coloured sticky notes in Adobe Acrobat online tools to organise your PDF planner by colour, using different shades for classes and meetings.
  • Don’t Neglect Time for Yourself. Be careful that you don’t exhaust yourself by forgetting to set time aside to collect your thoughts and enjoy some personal time.

Whether you need to annotate documents or highlight important information in your PDF, Adobe Acrobat is the only software you need to get your files organised.

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