Manage the content of to-do lists.
Brainstorm, then split it into manageable lists.
Start by thinking about and writing out everything you want to do — but don’t leave it as one long daunting and overwhelmingly long list! After you’ve got everything out of your head that you need to do, then sort and rearrange your tasks into smaller manageable to-do lists.
You might want to have to-do lists that contain tasks categorised by timeframes — such as tasks to complete this week, this month, or this year. Or by project — such as developing a new business plan, planning a party or event, or undertaking a home renovation project.
Limit your list to tasks.
Make sure that everything on your to-do list is task specific. You might have an overriding goal or outcome, but everything you include in an itemized list should be something that contributes to that goal. Limit your to-do lists to things you can accomplish now, tomorrow, or in a month. That will help to break down your long-term goals into smaller steps that you can cross off as you go.
How to create a PDF to-do list.
There are several ways to easily create PDF to-do lists.
- Use an Acrobat app to create an interactive form. You can include as many interactive features as you want to keep yourself engaged such as buttons and checkboxes to tick off, links to information online other files, and so forth.
- Search through and download one of the to-do list templates from Adobe Express. Then edit the template and personalize it and customize it to include what you want.
- Create a to-do list in Word or Excel and then print it to PDF from within the app or convert it to PDF. Saving your to-do list in PDF format takes up less storage space and makes it easier to open on different devices.
Create to-do lists that are easy to follow.
Use your verbs.
Use fonts, icons, and images effectively.
Use numbering for tasks that need to be done first.
Make space for updates.
Make to-do lists easy to access.
Make your to-do list easy to access. If you keep it somewhere where you’re not going to refer to that often, chances are you’ll eventually forget that you created it in the first place.
- Printed to-do lists — The advantage of printing a to-do list onto paper is you can put it on the wall, the fridge, or have it beside you on your desk as a visual reminder of what needs to be done.
- Electronic to-do lists — Electronic to-do lists, especially PDF files, are portable. You can access them from various devices to refer to while you’re out and about, in meetings, or while shopping. To make electronic and PDF to-do lists even easier to access, create shortcuts to the document on your desktop or the home screen of your phone.