The top 6 benefits of going paperless in business.

A woman explores the benefits of going paperless in business on her tablet.

Explore some of the need-to-know benefits of going paperless in business.

The choice between running a successful business and changing the world doesn’t have to be tough — especially when it comes to small steps like going paperless in your business.

Big benefits await you on this journey. Read on to get a better idea of what going paperless can do for your business.

What does it mean to go paperless?

The term “going paperless” isn’t as complicated as it sounds. Essentially, going paperless means making a conscious decision in your company to create a cultural and technological shift to eliminate paper.

How can you make this idea happen? Start small. Get your staff involved, create a sound organizational system, develop a streamlined digitization process, split up the work, and then stick to it.

The top 6 benefits of going paperless in business.

Obviously, shifting to a paperless business can have a positive impact on the planet. But more advantages exist than that. In fact, going paperless in business generates several other benefits:

Save time.

Instead of filing, organizing, and searching through paper documents, a digital system is at your fingertips. With a paperless document management system, you can gain real-time insights into expenses and other important workplace information.

2. Assure seamless backups.

Automatic backups can ensure you never lose a file. Any document changes can easily be tracked with time and date stamps of any and all edits.

3. Provide more space.

You won’t have filing cabinets, paper, and supplies cluttering your business. Storing documents on or off-site can be expensive. Digitizing documents gives you more space for a new co-worker’s desk or an office coffee station.

4. Enhance security.

Physical documents are hard to track and can get lost, destroyed, or taken. One of the best ways to keep your documents secure is to go paperless. With password protection, encryption, and other features, you have more control over who is accessing your documents.

5. Help the planet.

Go digital with document management software to offset the environmental impact of physical paper products. With the rise of paperless options, fewer trees can be cut down for paper, and less waste is created.

6. Improve accessibility.

Employees can access documents anywhere they are. Rather than fumbling through filing cabinets and searching for documents, all parties who need access to certain documents can quickly access them.

How to go paperless in business.

Now that you understand some of the benefits of a paperless office, let’s walk through how you can get started in a few steps.

Start small.

Going paperless with electronic documents creates more efficient business processes, but the transition isn’t an all-or-nothing endeavor. You won’t be able to convert to paperless overnight, so start small. Beginning with one or two changes benefits your organization in the long run. Even if you are only able to digitize one type of document initially, you’ll start to see the benefits of going paperless in business as you save money, time, and resources.

2. Get buy-in.

Making the switch to a paperless office requires commitment from everyone in your company or team. You will have to get buy-in from your team members before you can move forward. Make time to ask them about their concerns and how they would like to see the paperless process implemented. Share the benefits of going paperless with your colleagues and verify how electronic documents help streamline work.

3. Use the right tools.

Going paperless is just the first step — but it’s a beneficial one. Don’t miss out on the best tools to help you move past paper. Assess each department’s needs, such as compliance, scalability, and team collaboration, to help you discover tools that align with your objectives. When considering document management, having the right paperless app will help you manage your digital files and keep them organized in one place.

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