How to collaboratively edit PDF documents.
Smoothly work on PDFs as a team. Learn what collaborative PDF editing is and how it works.
Collaborative editing has become the gold standard for working on documents, both with professionals and students. It’s easy to see why — everyone involved can see all changes and make their contribution without delay. But what exactly is collaborative document editing?
Collaborative editing uses an online platform to allow multiple people to work on a document, like a PDF, simultaneously. How it works, though, depends on the tools and services you use.
Collaborate with people on the cloud.
Some cloud-based file sharing services allow everyone to view and work on a PDF at any time — as long as they’ve been given access. This kind of collaborative editing lets everyone see the results of their work in real time.
However, without proper communication, the work process can easily get confusing. Someone might even delete important comments if they’re moving too fast or simply think they’re unnecessary. Keep an online call going while you work and use a platform with file rollback features.
Share PDFs with others from one app.
Another way to collaboratively edit PDFs is for one person — such as the team leader — to share a file with others to review. While people can’t see what changes others are making, the original sharer can hold the reins of the project. This can make work more organized.
To begin collaborating, use Adobe Acrobat to first share the PDF with your recipients. Just follow these four steps:
- Open your PDF in Acrobat and select Share With Others from the top toolbar.
- Enter an email address for each recipient.
- Select Allow Comments. You can also set a deadline if necessary.
- Select Send.
Once sent, each recipient can view the PDF and add comments in any web browser. Plus, you’ll be able to track the file and receive comment notifications in real time.