How to save a PPT with notes as a PDF.

You worked hard to add all those notes into your PowerPoint presentation. Learn how to save a PPT with notes as a PDF to keep all your hard work intact.

When you share a PowerPoint presentation with someone else, they’ll have to open it in the right software if they want to maintain the formatting. And the best way for them to maintain the formatting is to save the PPT presentation as a PDF. Here’s how to do it.

Choose the right save options.

There is a way to save your PPT with notes as a PDF using the correct “Save” options already in your PowerPoint editor. When you’re ready to export your presentation, simply follow these steps:

  1. Open the File menu at the top of the toolbar and press Print.
  2. Select Show Details.
  3. Find the Layout menu and click Notes from the drop-down menu.
  4. In the PDF drop-down, choose Save as PDF.
  5. Click Save.

Instead of sending your PPT to the printer, it will simply save it as a PDF. And since you clicked the Notes option from the drop-down menu, it’ll keep all your lovely notes intact during the conversion. You’re free to send your presentation without fear of formatting issues.

Save a PPT with notes as a PDF online.

If you don’t have a PowerPoint editor — and don’t want to download new software — you can also convert PPT files to PDFs using your web browser with an online PDF editor like Adobe Acrobat online. Just follow these easy steps:

  1. Visit the PDF editor website.
  2. Upload your PPT file.
  3. Let the software do its magic.
  4. Download your new PDF.

Once you download your new file, your PowerPoint presentation will be a sharing-friendly PDF, no matter which device you use to view it.

Discover what more you can do with Acrobat online services to make it easy to save and share your PPT files.