How to Save an Email as a PDF

How to save an email as a PDF in 3 steps.

It’s easy to save your email as a PDF. The same principles will usually apply whether you are using Gmail, Outlook or any other email service.

Simply follow these three steps:

1. Open your email. Find the email you intend to save as a PDF document and open it.
2. Go to the Print settings. Click the Print button.
3. Select the PDF option. When the printer menu opens, select Save as PDF from the destination drop-down menu.

7. Make sure Adobe Acrobat Document (*.pdf) is selected from the 'Save as type' drop-down menu so you can easily access your document in the future.

Don’t forget to double check that your document has saved correctly. Find it in its saved location and open it with Adobe Acrobat.

How to convert emails to PDF using the Gmail Backup Tool.

Got a batch of emails in your Gmail account you want to save as PDFs? You can quickly convert multiple emails to PDF using the Gmail Backup Tool.

All you need to do is:

1. Install & connect: Install the Gmail Backup Tool and connect it to your Gmail account by signing in.
2. Select your folders: Choose the mailbox folders you want to archive.
3. Choose PDF format: Select PDF as the saving option.
4. Filter your emails (optional): Use Advanced Settings to filter your mailbox so you only save specific emails.
5. Backup your emails: Click Backup to start the batch conversion to PDF.

This handy tool lets you preserve important conversations, which you can then summarise with an AI Assistant. Keeping backups ensures easy access and prevents data loss.

How to download emails as a PDF from Outlook.

If you prefer to use Outlook for personal or professional emails, you can still download and save them as a PDF. Just follow these steps:

1. Open your inbox in outlook.com and go to the email you want to save as a PDF.

What are the benefits of saving emails as PDFs?

Downloading an email as a PDF will help you keep your documents secure and allow you to coordinate, organise, and edit your files. Here are some of the other key benefits.

File security.

Saving important emails as PDFs is a common practice in many businesses, as the documents are secure and encrypted. They’re also compatible across platforms and can be easily accessed on various devices and PDF readers.

Organisation.

If you need to save your emails for future reference, converting them into PDF files means you can download and store them in labelled folders . This makes it easy to find documents without having to search through your inbox.

Editing.

If you’ve been sent a complex email and you need to annotate it with notes, you can do so quickly and easily using Adobe Acrobat. All you need to do is save the email as a PDF, then you can add text boxes, annotations and highlights to help break down the information.

Off-line accessibility.

PDFs make it easy to access important documents, memos and more offline. If you are travelling or won’t have an internet connection, you can save your important emails in a PDF format ahead of time to provide peace of mind and the ability to work offline.

FAQs.

Still have a couple of questions about downloading emails as PDFs? Read on for extra hints and tips.

How do you convert multiple emails to PDF?

To convert multiple emails to PDF individually, simply select the emails you want to save, head to Print, then select Save as PDF. This process might differ slightly depending on the email platform you’re using. If you want to combine all of your downloaded emails into one longer PDF, open Adobe Acrobat and use the Insert From File tool to combine your documents. Learn how to combine files into one PDF.

How do I save emails as PDFs on a mobile or tablet?

The process is pretty much the same, whether you’re using a desktop, mobile or tablet. Simply navigate to your email and go to the Print option. For example, if you’re looking to save an email as a PDF on your iPhone or iPad, you can:

1. Open the email in the Mail app.
2. Tap the share icon.
3. Select Print.
4. Pinch out on the email preview to create a PDF preview.
5. Tap the Share icon again and choose Save to Files to save the PDF to your device.

For more handy tips, check out the Adobe Community guide.

How do I edit my new PDF emails?

You can edit your emails in a PDF format for free with Adobe’s online PDF editor. Simply drag and drop your converted email PDFs into the online tool to start editing.

To benefit from the complete functionality Adobe Acrobat can offer, sign up for a subscription. Check out current Acrobat subscription pricing and start your free trial today.

How do I save a Gmail email as a PDF on iPhone?

It’s very easy to save your Gmail email as a PDF on your iPhone. Simply open the email, press the three dots in the top right corner and tap Print all. From there, select AirPrint.

If you zoom in and select the share button, you can then select Save to Files. Once you save your email, it will be saved as a PDF. For more information, read this helpful guide.

Can I download Outlook emails on Mac?

Yes, the steps to download Outlook Emails on a Mac are the same as the process for Windows. Just follow the advice in the steps and you will be able to download your email as a PDF easily.