Prepare for writing a job acceptance letter.
You’ve just been offered the job role you were after – you’re excited, maybe a touch eager, and ready to accept. The adrenaline might be high, but before you agree to everything, it’s important to consider a few things first. Read through the job offer, and don’t be afraid to ask questions before accepting the terms if you’re uncertain about anything.
Some areas you may want to check include:
- Salary. Before you think about writing a job acceptance letter, it’s best to ensure your salary is suitable (and what you agreed on). If there are any discrepancies, now’s the time to raise the issue.
- Benefits. Whether it’s health insurance, holiday entitlement, wellness programmes or travel schemes, it’s good to confirm any benefits. Especially if they’ve been previously discussed and are not visible in the offer.
- Job title. This may sound like a small issue, but you should confirm your job title is correct and matches the role you’ve applied for – remember, it defines your duties.
- Work hours / flexible arrangements. If you agreed to any flexible working arrangement, such as reduced hours on a certain day, or limits on start or finish times, you’ll want to ensure they’re noted. Likewise, if you applied for a 40-hour job, ensure that the hours here match up. If they’re less, you may want to enquire about it – remember, many companies don’t include breaks.
- Work locations. Does your job acceptance hinge on flexible working, or working at specific locations? Double check this information is in line with what you agreed.
- Probationary period. Lots of UK job roles now depend on you completing a probationary period before you are taken on as a permanent member of the team. Check if the job offer provides details of this. Some employers only offer benefits and perks once the probationary period is completed and notice periods and holiday allowances can also differ.
How to write a job acceptance letter for a UK employer.
Once everything’s looking good on the offer, it’s time for you to say, “I accept”. But it’s important to make sure you write this the right way.
Here are six steps to help you learn how to write a job acceptance letter.
1. Address the letter to the recruiter or employer.
Before your enthusiastic acceptance, it’s important to address the recruiter or employer. Don’t overthink it, just give a pleasant salutation. Simply, [Dear Name] should do.
2. Express gratitude for the offer.
Once you’ve addressed the recruiter or employer, express gratitude on a new line. If you’re feeling a bit stumped, you could try something like:
Thank you for offering me the position of [Job Title] at [Company Name]. I’m incredibly enthusiastic about the role and excited to begin this journey.
3. Provide written acceptance of the offer.
Next, mention that you accept the offer, stating the salary. You could write something like:
I formally accept the job offer, as described in the offer letter. I accept my starting salary of £00,000.00, and the terms of the offer as described in the offer letter.
4. Confirm any terms.
This section can stand alone or be wrapped in with your acceptance. Either way, this is where you can confirm any terms. This includes your salary, but could also be work hours, the official start date, or any specific terms discussed up until this point. You want to ensure all perks, benefits and exceptions are clearly detailed here.
5. Add your signature.
Finish off your acceptance letter by adding [Sincerely, Your Name] and adding your signature at the end.
6. Send to the recruiter or employer.
Now that your acceptance letter is written, you’re good to go. Give your acceptance letter a check, a double check, and maybe a third for good measure. Before you hit send or drop it in the post box, it could be worth re-reading the original offer letter, just to ensure everything is accounted for.
6 letter of acceptance examples.
