Top tips on how to end an email.
Ending an email on the right note can help you make a lasting impression and encourage a favourable response from the email recipient. In this article, we’ll share email etiquette tips and focus on how best to end an email.
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Learn the best ways to end an email.
It is common practice to add standard sign-offs into your professional email signature, however, in the few sentences prior to signing your name, a unique opportunity presents itself to impress the recipient. Here are some things you should know when ending your email.
Use clear messaging
A good email has a clear motive to encourage an action or change a perspective. Make sure your sign-off is clear, short, and to the point. This applies to any email, including cover letter emails sent with job applications. Learn more about how to write the perfect cover letter email with these cover letter examples.
Show appreciation
It’s important that recipients who receive the email feel appreciated and respected. Including statements such as “thank you for your time” or “your input on this matter is highly appreciated” can make them become more proactive with their responses to your message.
Express gratitude
Expressing gratitude and acknowledging the additional workload or pressure that your email is now placing on the recipient can help ease a negative pushback. Avoid causing any upset or delays to the work by creating effective email endings with Adobe Express.
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Learn what makes a great email sign-off.
People send emails for a myriad of reasons, and poor email etiquette can often be the cause of great upset and drama in the workplace. Much of how we communicate lies in the micro mannerisms of our body language and speech, leaving communications via email and other electronic devices open to the mercy of misinterpretation.
Avoid abrupt sign-offs
Well-written emails can be let down by sign-offs that bring the sender’s message to an abrupt end. People can very quickly interpret those last few sentences as rude, dismissive, and disrespectful of the recipient’s time. If your email evokes urgency, brevity or simplicity, then try using these free email templates to add some warmth and character back into your email sign-off.
Keep it formal
Fortunately, when wondering how to sign off an email, there are multiple different ways that can bring along plenty of positive benefits. If you wish to keep a serious yet polite tone, you can use “sincerely” or “best regards”. These phrases strike a mood of professionalism and respect.
Be friendly
For interactions that allow a more casual, friendly and light-hearted tone, signing off with “best”, “warm regards” or “many thanks” is more suitable. These phrases add a touch of humanity to your email, making you more approachable. If you’re struggling to find the right words to express your gratitude, take inspiration from these appreciation quotes.
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What is the best way to end an email?
Perfecting your email endings means striking a balance between a professional and a personal touch, and always keeping the reader in mind.
Be authentic
Every email will be sent within a context and with a purpose. By truly understanding the context, respecting the different stakeholders’ points of view and focusing on the purpose of your email, you’ll be able to write an authentic email ending that perfectly matches the body of your email.
Say “thank you”
Sometimes, all that’s needed is to add a “thank you” and your colleague will immediately feel seen, valued and respected. In fact, you could go a step further and get your colleague a thank you card to show your appreciation. Explore these thank you card ideas from Adobe Express for inspiration.
Keep the tone consistent
Your closing message should match the tone of the rest of your email. Be wary of using clichés or saying something that is culturally insensitive or inappropriate. If the context of the email is quite severe, the importance of the message can be dampened by an awkward sign-off. Some emails may make the recipient feel uncomfortable, and the right email sign-off and signature can help keep a calm, professional tone throughout the email.
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Some of the best email sign-off examples.
These email sign-off examples are great for exploring all the different ways to end an email.
For formal business emails, try “yours sincerely”, “yours faithfully” or “best regards”.
For professional emails that are a bit less formal, try “best” or “kind regards”.
For casual emails to familiar acquaintances, you can say “cheers” or “warm regards”.
For instances where you wish to express heartfelt gratitude, say “thank you”, “many thanks” or “with gratitude”.
For messages that are emphasising positivity, try “wishing you all the best” or “wishing you every success”.
For messages encouraging a response, try “looking forward to hearing from you”, “until next time” or “hope to hear from you soon”.
For messages that are brief and direct in nature, say “regards”, “yours” or “thanks”.
Remember, if you’re signing off a newsletter email where you aren’t speaking to a single person and instead wish to address an audience, make sure to adapt your email signature for this purpose. You may wish to write “thank you to everyone who joined us for this edition” or “thanks to all our readers, see you in the next newsletter”. Explore these newsletter email templates to discover the different ways you can sign off in style.
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How to perfect your email endings.
Use Adobe Express to write your perfect email from beginning to end. Explore numerous email signatures and sign-offs, and easily add your own details to your template. Whether you want a funny, formal or fresh email style, you can find what you’re looking for on Adobe Express.
Useful things to know.
Which email ending templates are suitable for my needs?
At Adobe Express, you can explore hundreds of templates for your email signatures. Find exactly what you’re looking for by exploring different template categories, for both professional and personal emails.
Can I use Adobe Express to design different email signatures for different audiences?
Yes! Adobe Express offers hundreds of templates for email texts and signatures, so you can create multiple email signature variations for different audiences.
Is Adobe Express free to use?
Yes! Adobe Express provides a free plan that you can start using immediately! Get access to many of the amazing features of the paid plans from Adobe Express for free, including professionally designed templates, Adobe fonts and royalty-free media. Discover Adobe Express’ free plan.
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