How to print a PowerPoint with notes.

Want to turn your presentation into handouts without losing any important information? Learn how to print a PowerPoint with notes in a few easy steps.

PowerPoints are great for presentations, but they don’t always make the best handouts — especially if you have important notes you don’t want to lose. Luckily, it’s easy to print your PowerPoint presentation with all your notes intact.

Choose the right printer settings.

The easiest way to print a PowerPoint with notes is to choose the correct printer settings first. Once you have your PowerPoint (and notes) right where you want them, it’s time to print.

For Windows devices, follow these steps:

  1. Click File in the top toolbar.
  2. Choose Print.
  3. In the Notes Page drop-down, click Notes Pages.
  4. Select your preferred page orientation.
  5. Click Print.

For Apple devices, follow these steps:

  1. Click File in the top toolbar.
  2. Choose Show Details.
  3. Open the Layouts drop-down and select Notes.
  4. Select your preferred page orientation and printer settings.
  5. Click Print.

As long as you highlight the Notes option in the printer settings, your PowerPoint should print with all your notes attached.

Convert your PPT to PDF for easy sharing.

Hard copies are great for handing out, but what if you want to send your PowerPoint to someone in an email? To maintain formatting on any device, convert your PPT to a PDF.

The easiest way to convert PowerPoint to PDF is with an online PDF editor like the one in Adobe Acrobat online. Just follow these easy steps:

  1. Visit the PDF editor website.
  2. Upload your PowerPoint file.
  3. Let the software do its magic.
  4. Download your new PDF.

All your beautiful slides will look just as they do in the presentation, except they’ll be in a share-friendly PDF. You can send them to any device without worrying about formatting issues.

Discover what more you can do with Acrobat online services to convert your PowerPoint presentations into any format for maximum shareability.