Share and review

Acrobat Reader supports sharing, tracking, and managing share for read-only files and for files sent for a collaborative review. With a review service subscription, you can:

  • Share view-only files or share files for review so that recipients can comment and markup files.

  • Access Share user interface and feature set, which is similar across the desktop, web, and mobile devices.

  • Get synchronized files across all connected devices.

  • Create, participate in, and manage reviews.

  • Get real-time notifications of file views, changes, and participation as well as support for @mention tags.

  • Use Pan, zoom, or scroll functionalities in commenting mode.

Share and Review tags

Acrobat’s list of files indicate whether the file is shared for review or is a read-only file. A sharedfilelisticon icon near the file indicates that the file is shared for commenting whereas a PDF icon indicates that the file is not shared.

When no document is open, you can view all your shared files from the Shared view. To do so:

  1. Tap sharedfilelisticon to view your shared files.

  2. Tap By You to view files shared by you and tap By Others to view files shared by others.

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Initiate a share or review

You can share files and manage the share from your mobile device, desktop, and web. You receive push notifications when reviewers participate. To initiate a share:

  1. Open a PDF. If the top menu is not visible, tap the document.

  2. Tap shareicon

  3. Add 1 or more email addresses.

  4. Optionally, tap the subject line and/or message text box to edit them.

  5. To allow recipients to add comments and annotations, enable Allow comments. Files with disabled commenting are read-only.

  6. To set a review deadline, tap gearicon > Set Deadline. Set your date and tap OK.

  7. Tap Send.

The file automatically uploads to Document Cloud. Document recipients can access the file from the web as well as their desktop or phone.

Alternatively, you can share a link to the file by creating a link. To do so, follow the steps above to initiate a share. In the share dialog box, tap Share via > Create link. In the dialog that opens, select the desired sharing option and follow through the process.

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Save a copy of shared files

You can save a copy of the shared files along with the review comments, if any. To do so:

  • Open a file from the Document Cloud in Viewer.

  • Tap overflowicon

  • Tap Save a copy.

  • Choose a destination from the given options and tap Save.

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Modify shared files

You cannot modify a file that has been shared for review. However, you can create a copy of any shared file and then modify it. To modify shared files:

  1. From the list of shared files, tap on a file to open it.

  2. Tap overflowicon > Edit PDF.

  3. In the dialog that opens, tap Save a copy. It creates a copy of the file and opens it in tool mode.

_images/modify_shared_file.png

Review files

The review feature allows you to add comments and annotations, edit comments, reply to comments, and receive notifications when there is an activity on your thread comments. To review files:

  1. Click the link that you receive via review invitation email.

    It automatically opens the link in Acrobat Reader if you have the app installed.

  2. Sign in with your Adobe ID.

    Signing-in allows you to edit or delete your comments at any time, including future sessions.

  3. Select Join Review.

  4. Add, reply to, and delete comments, as required.

    The document is automatically saved, and all reviewers will see your comments.

Note

Using the aticon tag sends a push notification to the named reviewer. The app also sends notifications whenever a comment or annotation is added or changed.

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Work with comments

When you tap on a comment, Acrobat shows the edit tool bar at the bottom. You can use the edit toolbar to:

  • Open the list of comments .

  • Resolve comments (mark as read).

  • Edit the color of your annotations.

  • Delete your own comments.

  • Edit your own comments.

  • Navigate through the comments.

  • Reply.

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Reply to a comment

You can respond to a comment in two ways:

  • From the comments list, tap the comment, enter text, and tap Reply.

  • From a document, tap a sticky note, tap replyicon, enter text, and tap Reply.

_images/replytocomment.png

Mention a specific reviewer

In addition to replying to someone’s comment, you can use the @mention tag to refer to them directly. Doing so sends the named user a notification that they have been specifically mentioned.

To use the tag:

  1. Create a new comment or reply to a comment.

  2. Tap aticon to display the list of reviewers.

  3. Tap on one of the reviewer names.

  4. Finish your comment and tap Reply or Post.

_images/mention.png

Edit and delete comments

Document authors can delete comments and replies. To do so:

  1. Tap the comment.

  2. Tap overflowicon

  3. Tap Edit Reply or Delete Reply.

Review offline

You can review files even when offline. The app saves your comments and syncs them to the document once you have a connection.

Find and navigate comments

View the comments list

To display comments:

  • Tap bulleticon, or

  • Tap overflowicon > Comments List.

Filter comments

The app provides a number of ways to filter comments so that you can easily find what you need. You can filter by time frame, reviewers, and whether or not the comment is read or resolved.

  1. Tap filtericon

  2. Tap any filters.

  3. Tap Apply.

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Clear filters

One you’ve applied a comment filter, a filter bar appears on the top of the document which displays the number of selected filters and a Clear button. Tap Clear to remove all filters.

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View notifications

Notifications sends you alerts for file changes, deadlines, reminders, real-time messages from the sender, and other messages. Based on your settings, notifications may also appear on your device’s home screen.

To view the latest notifications:

  1. Tap bellalerticon

It displays the list of following two types of notifications:

  • Requests. These are action items such as direct messages, requests to review a file, and more.

  • Simple messages.

_images/notifications.png

Manage reviews

You receive a notification email when reviewers view and comment on your file. You can also actively monitor and track reviews from your app or from the desktop.

You can track and manage your shared files in following ways:

  • Send reviewers a real-time message. Messages are received as notifications

  • View the reviewer list and the number of comments each reviewer has added

  • See who has viewed the file and when

  • Add reviewers

  • Unshare files and delete reviews

To manage a review when a document is open, tap overflowicon.

_images/managereview.png

Note

The app provides similar functionality for shared files (view-only files not in a review).

Set review deadlines

You can specify a deadline when setting up a review so that the review automatically ends.

  1. Tap gearicon

  2. Set the calendar widget.

  3. Tap Done.

Note

Notifications are sent out when a share ends.

_images/deadline.png

Add reviewers

The shared file owner can add reviewers at any time. To add reviewers:

  1. From the Home, Shared, or Search results file list, tap overflowicon

  2. Tap People.

  3. Tap Add.

  4. In the ‘Add Person’ dialog that opens, enter an email address and tap Add Person.

_images/add_people.png

View the review message

To check the initial message that you sent along with the file share: you sent when you share the file,

  1. From Home, Shared, or search result file list, tap overflowicon

  2. Tap Message.

_images/reviewcontextmenu.png

Unshare a file

From any file list (Home, Shared, or search result):

  1. Tap overflowicon

  2. Tap Unshare.

  3. Tap Unshare again to confirm.

Unsharing a file prevents future access to that file for all users.

Delete a share or review

Only shared file owners can delete their review. From any file list (Home, Shared, or search result):

  1. Tap overflowicon

  2. Tap Delete.

  3. Tap Delete again to confirm.

Note

Removing share and review privileges does not delete the file.