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Collaboration

Adobe solutions for collaboration

Enable anyone in your organization to create Adobe Intelligent Documents from standard business and design applications and share them with team members. Data from core business systems and documents from employees' desktop applications can be merged into a review cycle. Information contained in back-end systems can flow to and from documents, within and beyond corporate firewalls, dramatically changing how people interact with information and each other.

With Adobe collaboration solutions, team members can participate whether they are online or offline, in both ad hoc and structured workflows.

Simplify the ad hoc process

In an ad hoc process, the initiator — for example, a loan officer, an architect, or a marketing professional — sends an Adobe® PDF document via e-mail to solicit feedback from a review team. Whether offline or online, reviewers use free Adobe Reader® software to add comments, suggest changes, and sign digitally. When finished, reviewers e-mail their comments back to the originator, who — with the click of a button — merges all the comments into a single Adobe PDF document. Each comment includes a name, date, and time stamp, making it easy for the document owner to keep track of all comments.

Improve structured processes

A structured process also involves routing an Adobe PDF file to reviewers. However, in a structured process, a web server or enterprise system routes the file according to established corporate or departmental business rules. Once reviewers have made their changes, they submit the document to the server, where all feedback is consolidated. The marked-up document then returns via the web server or enterprise application to the originator. With the combination of Adobe PDF and XML, document originators can use structured workflows to incorporate information from multiple databases, applications, and parties within and outside the organization into a single Adobe PDF document.

Key benefits of Adobe collaboration solutions

• Accelerate review cycles and protect document integrity. Easily capture, communicate, and track all document changes while protecting content integrity as documents move through the review process. The document's owner manages all change requests and maintains control of the document throughout the process.
• Protect sensitive business documents. Passwords and encryptions limit who can view, edit, comment on, certify, or print PDF documents. Using digital signatures, the document owner has even greater confidence in document content integrity.
• Find information quickly and easily with digital archives. Increase the accuracy and reliability of regulatory submissions by providing an organized, accessible audit trail. Reduce document storage and retrieval costs with digital records that are more easily searchable.

Whether your collaboration is ad hoc, structured, or a combination of both, Adobe streamlines complex, team-based interactions for more effective communications.