Share and review files

Acrobat Reader provides a rich set of features and tools for sharing and reviewing files. With subscription to share and review features, you can:

• Share view-only files (free) or share files for review (with subscription) so that recipients can comment and markup files.

• Access Share user interface and features that are uniform across the desktop, web, and mobile devices.

• Have files synchronized across all connected devices.

• Create, participate in, and manage reviews.

• Get real-time notifications of file views, changes, and participation as well as support for @mention tags.

Share a PDF

For using share services, your device must be connected to internet. To share PDFs:

1. Open a PDF. If the top menu is not visible, tap the document.

2. Tap

3. Add 1 or more email addresses.

4. Optionally, tap the subject line and/or message text box to edit them.

5. Optionally, enable Allow comments if you want recipients to add comments and annotations. A file is in read-only mode when the Allow comments button is disabled.

6. To set a deadline, tap > Set Deadline. Set your date and tap Set Deadline.

7. Tap Send.

The file automatically uploads to Document Cloud. Document recipients can access the file from the web as well as from their desktop or phone.

Share a link or file copy

You can also share a link to the file or a copy of the file.

• To share a link, tap Share via.

  Sharing a link saves bandwidth and provides access to files stored in the cloud.

• To share a copy of the file, tap Share a copy.

  Sharing a file copy may save users time and provides alternate ways to deliver the file. For example, you can send a file as an email attachment.

Note

If you don’t enter any email addresses prior to choosing Get a Link or Share a Copy, the app invokes your app list. You can then email the file, save a copy to Google Drive, or share the file with any supported app you’ve installed.

Share tag

You can easily determine if a file is shared from the Home view or the file context menu. Shared files are marked with a group icon. When you search for a file, the tag also appears in the search result.

Shared “By You” and “By Others”

The Shared file list shows all files grouped as By Others and By You.

1. Tap to view your shared files.

2. Tap either By Others or By You tabs to see the respective list of files.

Share comments

If you have commenting access to a shared file, you can share comments, add notes, and mark up the file. To do do:

1. Open PDF.

2. Tap

3. Tap Comment.

4. Tap a tool in the comments tool bar.

5. Place your markup in the document.

6. Tap Post.

You can reply to comments, change the color, delete comments, and view all comments.

Navigate through comments by viewing all comments and scrolling through the list or by using the previous and next arrows.

Note

For details about review workflows, see Sharing Files and Starting Reviews.

Initiate a share or review

You can easily share files for review and then track and manage the share from your mobile device, the desktop, and the web. You’ll receive push notifications when reviewers participate.

1. Open a PDF. If the top menu is not visible, tap the document.

2. Tap

3. Add 1 or more email addresses.

4. Optional: Tap the subject line and/or message text box to edit them.

5. If you’re sending the file for review, enable Allow comments. View files are read-only. Review files allow recipients to add comments and annotations.

6. For reviews, you can set a deadline: Tap > Set Deadline. Set your date and tap OK.

7. Choose Send.

The file automatically uploads to Document Cloud. Document recipients can access the file from the web as well as their desktop or phone. Alternatively, you can share a link to the file or a copy of the file.

Modify shared files

You cannot modify a file that has been shared for review. However, you can create a copy of any shared file and then modify it. To modify shared files:

1. From the list of shared files, tap on a file to open it.

2. Tap > Edit PDF.

3. In the dialog that opens, tap Save a copy. It creates a copy of the file and opens it in tool mode.

Review files

The review feature allows you to add comments and annotations, edit comments, reply to comments, and receive notifications when there is activity on your thread comments. To review files:

1. When you receive a review invitation email, click the link.

   Clicking on a link in 3rd party mobile apps automatically opens the Acrobat Reader in the review.

2. Sign in with your Adobe ID. The advantage of signing in is that you can edit or delete your comments at any time, including future sessions.

3. Add, reply to, and delete comments as required.

4. The document is automatically saved, and all reviewers can see your comments.

Note

Using the tag sends a push notification to the named reviewer. The app also sends notifications whenever a comment or annotation is added or changed.

Work with comments

When you tap on a comment, the app shows the edit tools. From here you can:

• Open the complete comment list.

• Resolve comments (mark as read).

• Edit the color of your own annotations.

• Delete your own comments.

• Edit your own comments.

• Navigate through the comments.

• Reply.

Reply to a comment

From the comments list:

1. Tap the comment.

2. Enter text.

3. Tap Reply.

Mention a specific reviewer

In addition to replying to someone’s comment, you can use the @mention tag to refer to them directly. Doing so sends the named user a notification that they have been specifically mentioned.

To use the tag:

1. Create a new comment or reply to a comment.

2. Tap to display a list of reviewer names.

3. Tap of one of the reviewer names.

4. Finish your comment and tap Reply.

Edit and delete comments

You can remove your own comments and replies:

1. Tap the comment.

2. Tap

3. Tap Edit or Delete.

Review offline

You can review files even when offline. The app saves your comments and syncs them to the document once you have a connection.

Find and navigate comments

View the comments list

To display comments, tap > Comments List.

Filter comments

The app provides a number of ways to filter comments so that you can easily find what you need. You can filter by timeframe, reviewers, and whether or not the comment is read or resolved.

1. Tap

2. Tap any filter.

3. Tap Apply.

Clear filters

One you apply a comment filter, a filter bar appears at the bottom of the document, which diplays the number of selected filters, and a Clear button. Tap Clear to remove all filters.

Navigate through comments

When documents contain a large number of comments, use the navigation tools:

• Open the comments list and scroll through the comments list.

• From a specific comment, scroll left and right through the comments.

View notifications

The desktop, mobile, and web platforms provide a rich notification service which alerts you to file changes, messages from reviewers, and other items. Simply tap to view the latest notifications.

There are two types of notifications: Requests and simple messages. Requests are like action items–these may be direct messages, requests to reivew a file, and so on.

Note

Notifications include deadlines, reminders, real-time messages from the sender, and other messages. Depending on what you’ve permitted, notifications may also appear on your device’s home screen.

Manage reviews

While you will receive a notification when reviewers view and comment on your file, you can actively monitor and track reviews online or from the desktop.

Once you’ve shared a file, you can track and manage that share. From any file list, select a file and use the right-hand pane to perform an action.

Features include:

• Send reviewers a real-time message. Messages are received as notifications

• View the reviewer list and how many comments each reviewer has added

• See who has viewed the file and when

• Add reviewers

• Unshare files and delete reviews

You can manage a review by cicking the from an open document. It opens the review dialog, as shown below.

Note

The app provides similar functionality for view-only shared files.

Set review deadlines

You can specify a deadline when setting up a review so that the review automatically ends.

1. Tap and then tap Set Deadline.

2. Set the calendar widget.

3. Tap OK.

Note

Notifications are sent to all recipients on the deadline date.

Set review reminders

You can specify a reminders so that both you and the review recipients receive reminders that the review is active.

1. Tap Set Reminder.

2. Set the calendar widget.

3. Tap OK.

Add reviewers

The review file owners can add reviewers to an open share/review at any time.

From any file list (Home, Shared, or search result):

1. Tap

2. Tap People.

3. Tap Add People.

4. Enter the email address of the person you want to add.

Check who has viewed a file

Document recipients who have not yet opened a file appear in the recipient list with next to their name.

From any file list (Home, Shared, or search result):

1. Tap

2. Tap People.

View the review message

If you need to review the initial message you sent when you share the file, from any file list (Home, Shared, or search result):

1. Tap

2. Tap Message.

Get a new file link

From any file list (Home, Shared, or search result):

1. Tap

2. Tap Copy Link.

The link is copied to your clipboard.

Unshare a file

From any file list (Home, Shared, or search result):

1. Tap

2. Tap Unshare File.

3. Tap Unshare again to confirm.

Unsharing a file prevents future access to that file for all users.

Delete a share or review

Note

I only see Unshare. Don’t see Delete.

Only review file owners can delete their review. From any file list (Home, Shared, or search result):

1. Tap

2. Tap Delete.

3. Tap Delete again to confirm.

Note

Removing share and review privileges does not delete the file.

Report abuse

Reviewers can report abuse when another reviewer violates Adobe’s terms of use:

1. Tap

2. Tap Report Abuse.

3. Tap Continue and complete the workflow.

Remove yourself from a review

Removing your link to a review removes you as a reviewer.

1. Tap

2. Tap Remove Me.

3. Tap Remove Me to confirm you’d like to remove yourself from the review.