Share and review files

Acrobat Reader provides a rich set of features and tools for sharing and reviewing files. With share and review features, you can:

• Share files for view-only or share files for review so that the recipients can comment and markup.

• Share a PDF link of a file with others.

• Send a copy of a file to others.

• Save a copy of the shared file to modify it.

• Access Share user interface and features that are uniform across the desktop, web, and mobile devices.

• Have files synchronized across all connected devices.

• Create, participate in, and manage reviews.

Share a PDF

For using share services, your device must be connected to the internet. To share PDFs:

1. Open a PDF and tap

2. Alternatively, from the list of Recent files or the files on any location, tap for the file that you want to share.

3. In the Share with others dialog that opens, add 1 or more email addresses.

4. Optionally, tap the subject line and/or message text box to edit them.

5. Optionally, enable Allow comments if you want recipients to add comments and annotations. A file is in read-only mode when the Allow comments button is disabled.

6. To set a deadline for files shared for review, tap > Set Deadline. Set your date and tap Set Deadline.

7. Tap Send.

The file automatically uploads to Adobe cloud storage. Document recipients can access the file from the web as well as from their desktop or mobile.

Note that all shared files in a list of files are marked with a icon.

Share a file link

You can also share a link to the file. To do so:

1. Open a PDF and tap

2. Alternatively, from the list of Recent files or the files on any location, tap for the file that you want to share.

3. In the Share with others dialog that opens, tap Get link.

4. In the dialog that opens, tap Create link.

5. In the dialog that opens, select the desired sharing option and follow through the process.

Sharing a link saves bandwidth and provides access to the files stored in the cloud.

Note

Recipients of links shared by owners are not added to the People list of shared documents. The link recipients also cannot access the shared document from the ‘Shared by others’ list in the Adobe cloud storage.

Share a file copy

You can also send a copy of the file. To do so:

1. Open a PDF and tap

2. Alternatively, from the list of Recent files or the files on any location, tap for the file that you want to share.

3. In the Share with others dialog that opens, tap Send a copy.

4. In the dialog that opens, select the desired sharing option and follow through the process.

Sharing a file copy can be time saving and also provide you an alternate ways to deliver the file. For example, you can send a file as an email attachment.

Note that the indirect recipients of a file copy of a file link are not added as collaborators. Such recipients:

• Cannot participate in the file review.

• Are not added in the People list of the shared file.

• Do not see the ‘Remove me’ or ‘Remove link from Adobe cloud storage’ options.

• Cannot access the file from their ‘Shared by others’ list.

• Can remove the shared file from their Adobe cloud storage account by tapping the ‘Remove from Recents’ button.

Add people to a shared file

With Acrobat’s Premium subscription, file owners can share an already shared file with more people. To do so:

1. Open the shared file and tap

2. In the ‘Share with more people’ dialog that opens, enter one or more email addresses of the people you want to add.

3. Tab Send.

The added people gets an email notification and are included in the People list of the shared file.

Note: You cannot modify the message that you sent with the original share.

Save a copy of shared files

You can save a copy of the shared files along with the review comments, if any. To do so:

• Open a file from the Adobe cloud storage.

• Tap

• Tap Save a copy.

• Choose a destination from the given options and tap Save.

Modify shared files

You cannot modify any shared file. However, you can create a copy of a shared file and then modify it. To modify shared files:

1. From the list of shared files, tap on a file to open it.

2. From the top menu, tap > Edit PDF. Alternatively, tap > Edit PDF.

3. In the dialog that opens, tap Create a copy. It creates a copy of the file and opens it in tool mode.

Note

Only file owners can create a copy to modify it. Shared file recipients cannot modify shared files.

Review files

The review feature allows you to add comments and annotations, edit comments, reply to comments, and receive notifications when there is an activity on your thread comments. To review files:

1. From the review invitation email that you receive, click the link. It automatically opens the review document in Acrobat Reader.

2. Sign in with your Adobe ID if not already signed-in. You need to sign in to your account to access review files.

3. Use the bottom toolbar to add a comment, add comment to a highlight, reply to, or delete comments, as required.

The document is automatically saved, and all reviewers can see your comments. You can review files even when offline. The app saves your comments and syncs them to the document once you have a connection.

Work with comments

The comment icon indicates a comment on the shared document. Acrobat automatically assigns a unique color to each reviewer of a document. To view, reply to, or edit a comment, you tap the . It displays the comment edit panel at the bottom.

You can use the comment edit panel to:

• Reply to a comment

  To respond to a comment:

  1. Tap for any comment. Or, from the list of comments, tap the comment that you want to reply to.

  2. In the comment edit panel that opens, type your response and tap Reply.

• Mention a specific reviewer

  While replying to a comment, you can use the @mention tag to refer to someone directly. To use the tag:

  1. Create a new comment or reply to a comment.

  2. Tap and select a name from the list of reviewers.

  3. Finish your comment and tap Post.

  It sends the named user a notification that they have been specifically mentioned.

  

• Delete your own comments

  Review document owner can delete any comment. However, other reviewers can only delete their own comments. To delete a comment, tap the comment that you want to delete. Then, tap in the comment panel.

• Edit your own comments

  Reviewers can only edit their own comments. To edit a comment, tap it to open the comment edit panel. Then, tap > Edit reply.

• Open the list of comments

  To open the list of comments:

  • From the comments edit panel, tap .

  • Or, from the top menu bar, tap > Comments.

• Navigate through the comments

  When documents contain a large number of comments, you can use the navigation tools.

  • From the comments list, scroll up and down the comments.

  • From a specific comment, scroll left and right through the comments.

  

• Filter comments

  You can filter the comments by time frame, reviewers, and whether or not the comment is read or resolved. To do so:

  1. Tap

  2. Tap any filters.

  3. Tap Apply.

  

  When you apply filters, a filter bar appears at the top which displays the number of selected filters and a Clear button. Tap Clear to remove all filters.

  

View notifications

Notifications sends you alerts for requests and/or real-time messages from the sender. Based on your settings, notifications may also appear on your device home screen.

To view the latest notifications, tap . It displays the list of following two types of notifications:

• Requests: These are action items such as direct messages, requests to review a file, and more.

• Notifications: These are simple messages.

Initiate a share or review

You can easily share files for review and then track and manage the share from your mobile device, the desktop, and the web. You’ll receive push notifications when reviewers participate.

1. Open a PDF. If the top menu is not visible, tap the document.

2. Tap

3. Add 1 or more email addresses.

4. Optional: Tap the subject line and/or message text box to edit them.

5. If you’re sending the file for review, enable Allow comments. View files are read-only. Review files allow recipients to add comments and annotations.

6. For reviews, you can set a deadline: Tap > Set Deadline. Set your date and tap OK.

7. Tap Send.

The file automatically uploads to Adobe cloud storage. Document recipients can access the file from the web as well as their desktop or phone. Alternatively, you can share a link to the file or a copy of the file. Notifications are sent to all recipients on the deadline date.

Manage reviews

Acrobat sends you a notification when reviewers view and comment on your file. You can also actively monitor and track reviews online or from the desktop.

Once you share a file, you can track and manage that share. You can:

• Send a message to reviewers. Messages are received as notifications.

• View the list of reviewers.

• Add reviewers.

• Unshare files and delete reviews.

You can manage a review by clicking the from an open document. It opens the review dialog, as shown below.

Add reviewers

The review file owners can add reviewers to an open share/review at any time.

From any file list (Home, Shared, or search result):

1. Tap

2. Tap People.

3. In the dialog that opens, tap Add.

4. Enter the email address of the person you want to add and tap back button once done.

View the review message

To review the initial message that you sent with the file share:

1. From Home, Shared, or Search result, open the shared file.

2. Tap

3. Tap Message.

Unshare a file

To unshare a file:

1. From the list of files on Home, Shared, or search result, tap .

2. Alternatively, open the file and tap .

3. Tap Unshare file.

4. Tap Unshare again to confirm.

Unsharing a file prevents future access to that file for all users.

Delete a share or review

Only review file owners can delete the file. To do so:

1. From the list of files on Home, Shared, or search result, tap

2. Tap Delete.

3. Tap Delete again to confirm.

Note

Removing share and review privileges does not delete the file.

Report abuse

Reviewers can report abuse when another reviewer violates Adobe’s terms of use:

1. Tap

2. Tap Report Abuse.

3. Select a browser to open the report abuse form.

4. In the Report abuse form that opens, fill the required details.

5. Tap Report abuse.

Remove yourself from a review

To remove yourself from a review:

1. Tap

2. Tap Remove Me.

3. Tap Remove Me again to confirm you’d like to remove yourself from the review.