Share and review files

Acrobat Reader provides a rich set of features and tools for sharing and reviewing files. With share and review features, you can:

  • Share files for view-only or share files for review so that the recipients can comment and markup.

  • Share a PDF link of a file with others.

  • Send a copy of a file to others.

  • Save a copy of the shared file to modify it.

  • Access Share user interface and features that are uniform across the desktop, web, and mobile devices.

  • Have files synchronized across all connected devices.

  • Create, participate in, and manage reviews.

Share a PDF

For using share services, your device must be connected to the internet. To share PDFs:

  1. Open a PDF and tap shareicon

  2. Alternatively, from the list of Recent files or the files on any location, tap overflowicon for the file that you want to share.

  3. In the Share with others dialog that opens, add 1 or more email addresses.

  4. Optionally, tap the subject line and/or message text box to edit them.

  5. Optionally, enable Allow comments if you want recipients to add comments and annotations. A file is in read-only mode when the Allow comments button is disabled.

  6. To set a deadline for files shared for review, tap gearicon > Set Deadline. Set your date and tap Set Deadline.

  7. Tap Send.

The file automatically uploads to Adobe cloud storage. Document recipients can access the file from the web as well as from their desktop or mobile.

Note that all shared files in a list of files are marked with a sharedfilelisticon icon.

_images/share-new.png

Share a file copy

You can also send a copy of the file. To do so:

  1. Open a PDF and tap shareicon

  2. Alternatively, from the list of Recent files or the files on any location, tap overflowicon for the file that you want to share.

  3. In the Share with others dialog that opens, tap Send a copy.

  4. In the dialog that opens, select the desired sharing option and follow through the process.

Sharing a file copy can be time saving and also provide you an alternate ways to deliver the file. For example, you can send a file as an email attachment.

_images/sharelinkcopy-new.png

Note that the indirect recipients of a file copy of a file link are not added as collaborators. Such recipients:

  • Cannot participate in the file review.

  • Are not added in the People list of the shared file.

  • Do not see the ‘Remove me’ or ‘Remove link from Adobe cloud storage’ options.

  • Cannot access the file from their ‘Shared by others’ list.

  • Can remove the shared file from their Adobe cloud storage account by tapping the ‘Remove from Recents’ button.

Add people to a shared file

With Acrobat’s Premium subscription, file owners can share an already shared file with more people. To do so:

  1. Open the shared file and tap shareicon

  2. In the ‘Share with more people’ dialog that opens, enter one or more email addresses of the people you want to add.

  3. Tab Send.

The added people gets an email notification and are included in the People list of the shared file.

Note: You cannot modify the message that you sent with the original share.

_images/shareagain.png

Save a copy of shared files

You can save a copy of the shared files along with the review comments, if any. To do so:

  • Open a file from the Adobe cloud storage.

  • Tap overflowicon

  • Tap Save a copy.

  • Choose a destination from the given options and tap Save.

_images/saveacopy.png

Modify shared files

You cannot modify any shared file. However, you can create a copy of a shared file and then modify it. To modify shared files:

  1. From the list of shared files, tap on a file to open it.

  2. From the top menu, tap overflowicon > Edit PDF. Alternatively, tap editicon > Edit PDF.

  3. In the dialog that opens, tap Create a copy. It creates a copy of the file and opens it in tool mode.

_images/modify_shared_file.png

Note

Only file owners can create a copy to modify it. Shared file recipients cannot modify shared files.

Review files

The review feature allows you to add comments and annotations, edit comments, reply to comments, and receive notifications when there is an activity on your thread comments. To review files:

  1. From the review invitation email that you receive, click the link. It automatically opens the review document in Acrobat Reader.

  2. Sign in with your Adobe ID if not already signed-in. You need to sign in to your account to access review files.

  3. Use the bottom toolbar to add a comment, add comment to a highlight, reply to, or delete comments, as required.

_images/review-toolbar.png

The document is automatically saved, and all reviewers can see your comments. You can review files even when offline. The app saves your comments and syncs them to the document once you have a connection.

Work with comments

The comment icon commenticon3 indicates a comment on the shared document. Acrobat automatically assigns a unique color to each reviewer of a document. To view, reply to, or edit a comment, you tap the commenticon3. It displays the comment edit panel at the bottom.

_images/commentpanel-new.png

You can use the comment edit panel to:

  • Reply to a comment

    To respond to a comment:

    1. Tap commenticon3 for any comment. Or, from the list of comments, tap the comment that you want to reply to.

    2. In the comment edit panel that opens, type your response and tap Reply.

  • Mention a specific reviewer

    While replying to a comment, you can use the @mention tag to refer to someone directly. To use the tag:

    1. Create a new comment or reply to a comment.

    2. Tap aticon and select a name from the list of reviewers.

    3. Finish your comment and tap Post.

    It sends the named user a notification that they have been specifically mentioned.

    _images/mention.png
  • Delete your own comments

    Review document owner can delete any comment. However, other reviewers can only delete their own comments. To delete a comment, tap the comment that you want to delete. Then, tap deleteicon in the comment panel.

  • Edit your own comments

    Reviewers can only edit their own comments. To edit a comment, tap it to open the comment edit panel. Then, tap overflowicon > Edit reply.

  • Open the list of comments

    To open the list of comments:

    • From the comments edit panel, tap bulleticon.

    • Or, from the top menu bar, tap overflowicon > Comments.

  • Navigate through the comments

    When documents contain a large number of comments, you can use the navigation tools.

    • From the comments list, scroll up and down the comments.

    • From a specific comment, scroll left and right through the comments.

    _images/navigatecomments.png
  • Filter comments

    You can filter the comments by time frame, reviewers, and whether or not the comment is read or resolved. To do so:

    1. Tap filtericon

    2. Tap any filters.

    3. Tap Apply.

    _images/filters.png

    When you apply filters, a filter bar appears at the top which displays the number of selected filters and a Clear button. Tap Clear to remove all filters.

    _images/filterbar.png

View notifications

Notifications sends you alerts for requests and/or real-time messages from the sender. Based on your settings, notifications may also appear on your device home screen.

To view the latest notifications, tap bellalerticon. It displays the list of following two types of notifications:

  • Requests: These are action items such as direct messages, requests to review a file, and more.

  • Notifications: These are simple messages.

_images/notifications.png

Initiate a share or review

You can easily share files for review and then track and manage the share from your mobile device, the desktop, and the web. You’ll receive push notifications when reviewers participate.

  1. Open a PDF. If the top menu is not visible, tap the document.

  2. Tap shareicon

  3. Add 1 or more email addresses.

  4. Optional: Tap the subject line and/or message text box to edit them.

  5. If you’re sending the file for review, enable Allow comments. View files are read-only. Review files allow recipients to add comments and annotations.

  6. For reviews, you can set a deadline: Tap gearicon > Set Deadline. Set your date and tap OK.

_images/deadline.png
  1. Tap Send.

The file automatically uploads to Adobe cloud storage. Document recipients can access the file from the web as well as their desktop or phone. Alternatively, you can share a link to the file or a copy of the file. Notifications are sent to all recipients on the deadline date.

_images/share-new.png

Manage reviews

Acrobat sends you a notification when reviewers view and comment on your file. You can also actively monitor and track reviews online or from the desktop.

Once you share a file, you can track and manage that share. You can:

  • Send a message to reviewers. Messages are received as notifications.

  • View the list of reviewers.

  • Add reviewers.

  • Unshare files and delete reviews.

You can manage a review by clicking the overflowicon from an open document. It opens the review dialog, as shown below.

_images/managereview.png

Add reviewers

The review file owners can add reviewers to an open share/review at any time.

From any file list (Home, Shared, or search result):

  1. Tap overflowicon

  2. Tap People.

  3. In the dialog that opens, tap Add.

  4. Enter the email address of the person you want to add and tap back button once done.

View the review message

To review the initial message that you sent with the file share:

  1. From Home, Shared, or Search result, open the shared file.

  2. Tap overflowicon

  3. Tap Message.

Unshare a file

To unshare a file:

  1. From the list of files on Home, Shared, or search result, tap overflowicon.

  2. Alternatively, open the file and tap overflowicon.

  3. Tap Unshare file.

  4. Tap Unshare again to confirm.

Unsharing a file prevents future access to that file for all users.

Delete a share or review

Only review file owners can delete the file. To do so:

  1. From the list of files on Home, Shared, or search result, tap overflowicon

  2. Tap Delete.

  3. Tap Delete again to confirm.

Note

Removing share and review privileges does not delete the file.

Report abuse

Reviewers can report abuse when another reviewer violates Adobe’s terms of use:

  1. Tap overflowicon

  2. Tap Report Abuse.

  3. Select a browser to open the report abuse form.

  4. In the Report abuse form that opens, fill the required details.

  5. Tap Report abuse.

_images/report-abuse.png

Remove yourself from a review

To remove yourself from a review:

  1. Tap overflowicon

  2. Tap Remove Me.

  3. Tap Remove Me again to confirm you’d like to remove yourself from the review.