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Working with PDF

When you open a PDF, what menus appear will vary based on the file. Regular files (for example, those not part of a review) display an action menu at the top and floating action bottom at the bottom. Both the overflow icon (overflowicon) and floating action button editicon open a context menu displaying additional options based on your service subscriptions (For example, both Organize Pages and Create PDF require a subscription).

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Sharing a PDF

Sharing files is as simple as tapping shareicon and completing the share workflow. Sharing requires an internet connection.

Note

For details about sharing and review workflows, see Sharing Files and Starting Reviews.

  1. Open a PDF. If the top menu is not visible, tap the document.

  2. Tap shareicon

  3. Add 1 or more email addresses.

  4. Optional: Tap the subject line and/or message text box to edit them.

  5. Optional: If you’re sending the file for review, enable Allow comments for review. View files are read-only. Review files allow recipients to add comments and annotations.

  6. Choose Send.

The file automatically uploads to Document Cloud. Document recipients can access the file from the web as well as their desktop or phone. Alternatively, you can also share a link to the file or a copy of the file.

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Note

For details about sharing workflows, see Sharing Files and Starting Reviews.

Commenting

Commenting is a free service, and you can easily add notes and mark up files:

  1. Open PDF

  2. Tap editicon

  3. Tap Comment

  4. Tap a tool in the comments tool bar.

  5. Place your markup in the document.

  6. Tap Post.

You can reply to comments, change the color, delete comments, and view all comments.

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Navigate through comments by viewing all comments and scrolling through the list or by using the previous and next arrows.

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Note

For details about review workflows, see Sharing Files and Starting Reviews.

Saving files

Some files are automatically saved to the cloud, including:

  • Any file that changes after downloading from the cloud.

  • Any file that requires Document Cloud features, including share, reviews, combining files, exporting PDF, and so on.

Note that actions which require choosing Done, Save, and so on are saved to their original location.

Saving local files to Document Cloud

You can save files stored on your device to the cloud:

From an unopened file:

  1. Go to the Home file list or Files > On This Device.

  2. Tap overflowicon and then tap savetocloudicon

From an opened file:

  1. Tap overflowicon and then tap savetocloudicon

Starring files (favoriting)

Starring a file is similar to “favoriting” a file: Once starred, a star appears next to the file in the locations you specify.

You can control the starred file location behavior with your Starred file location settings. s To star a file:

  1. Open the file.

  2. Open any context menu.

  3. Tap staricon. A star now appears next to the file in the locations specified by your Starred file location settings.

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To unstar a file, open any context menu (usually by tapping overflowicon) and tap unstaricon.

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Organize pages

The Organize tool is a subscription service that supports rotating, reordering, and removing pages from files which have not been shared. Page level actions are blocked for shared and review files. To organize pages:

  1. Log in to Document Cloud.

  2. Open any file.

  3. Tap editicon and then tap organizeicon

  4. Select one or more pages, and choose a tool.

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Note

You can undo and redo any action by tapping overflowicon and then undoicon.

Rotate pages

  1. Log in to Document Cloud.

  2. Open a non-shared PDF, and tap editicon and then tap organizeicon

  3. Tap one or more pages.

  4. Tap rotateleft or rotateright

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Reorder pages

  1. Log in to Document Cloud.

  2. Open a non-shared PDF, and tap editicon and then tap organizeicon

  3. Long press any page.

  4. Drag the page to a new location.

Delete pages

  1. Log in to Document Cloud.

  2. Open a non-shared PDF, and tap editicon and then tap organizeicon

  3. Tap one or more pages.

  4. Tap deleteicon

Combine and compress files

See Combining and compressing files.

Printing

Printing uses your device’s printing capabilities. You can set up a printer ahead of time or at the time of printing.

  1. Open a PDF.

  2. Tap overflowicon and then printicon

  3. In the Printer Options dialog, select a printer.

  4. Set your printing preferences such as the number of copies, paper size, color, etc.

  5. Tap Print.

Note

If no printer is found, you will be prompted to save the PDF to your device.

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View modes

Enhance your PDF viewing experience with custom view mode settings.

Scroll modes

You can choose to have pages scroll continuously or show one page at a time:

  • Continuous Pages: Swipe up or down on the screen to change pages. Recommended when marking up documents.

  • Page-by-Page: Swipe left or right to change pages, or tap the right or left document edge.

To set the view mode:

  1. Tap anywhere in the PDF to show the tool bars if they are hidden.

  2. Tap the view mode icon. The displayed icon represents the current view.

  3. Tap one of the view modes.

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Note

You can also keep the PDF screen from dimming by enabling your device’s screen brightness lock.

Reading mode

The text reflows to fit the current view. Note that in Reading Mode, objects recognized as images display on their own line with the width limited to the screen width. Zoom is disabled, so parts of some images may appear off the screen.

The mode has a number of features which may enhance readability for some documents. Not all PDFs are compatible with Reading mode, and the feature is gradually phasing in over 2020 (and there not available to all users).

Night mode

Use Night Mode to invert black and white in low light conditions to reduce eye strain and extend your battery life.

Two page with cover page (Tablets only)

On devices with 7-8” screens and tablets, users can choose to show only the cover page on document open.

  1. Tap anywhere in the PDF to open the menus if they are hidden.

  2. Tap View mode menu icon.

  3. Tap Two Pages With Cover Page.

Hiding menus

When a file is open, a single tap or scrolling up changes the view to immersive mode. Immersive mode hide the menus so that you can see more of the document.